Executive Assistant & Front Desk Lead – London

Cube; Greater London; Presencial; GBP 42 000 - 54 000; Tempo integral

Resumo da oferta

Cube is seeking a proactive Executive Assistant to support our C-Suite in London and manage our front-of-house operations. You will handle complex diaries, triage communications, arrange travel, and prepare executive materials.

In this fast-growing tech environment, you’ll ensure a professional receptionist presence, coordinate meetings and events, and collaborate with leaders to keep initiatives on track from day one.

Qualificações

• 3–5 years of experience as an Executive Assistant supporting C-suite or senior leadership in a fast-paced environment.
• Proven ability to manage complex executive diaries and competing priorities with a calm, solutions-focused approach.
• Experience coordinating domestic and international travel, including multi-leg itineraries.
• Exceptional written and verbal communication skills, with the ability to draft high-quality executive documentation.
• Strong organizational skills and meticulous attention to detail.
• A confident, polished front-of-house presence — comfortable as the face of the business for senior visitors and clients.
• Advanced proficiency in Microsoft Office Suite and modern collaboration platforms.
• High degree of discretion, professionalism and sound judgement when handling confidential matters.
• A proactive mindset — anticipating needs before they arise and taking ownership.
• Experience supporting executives within a high-growth, technology or private equity-backed business (Advantageous).

Responsabilidades

• Manage complex diaries for C‑Suite executives, prioritising effectively across competing demands.
• Act as a reliable gatekeeper — filtering and triaging communications for the right people.
• Coordinate meetings, agendas, briefing materials and follow-up actions.
• Draft and send executive correspondence, presentations and documentation to a high standard.
• Manage domestic and international travel including visas and detailed itineraries.
• Prepare travel packs and proactively manage disruptions to minimize impact.
• Support confidential business initiatives and ad hoc projects with discretion.
• Coordinate expense management and approvals in line with policy.
• Assist leadership meetings with logistics, papers and action tracking.
• Serve as the front-of-house point of contact for visitors and guests, managing reception and logs.
• Oversee meeting room bookings and ensure rooms are prepared.
• Maintain office supplies and vendor relationships; onboard new joiners.
• Assist in internal events and reflect confidentiality and data protection standards.

Conhecimentos

Diary management

Travel coordination

Executive support

Communication

Organization

Discretion

Front-of-house presence

Ferramentas

Microsoft Office Suite

Collaboration tools

Descrição da oferta de emprego

Cube is seeking a proactive Executive Assistant to support our C-Suite in London and manage our front-of-house operations. You will handle complex diaries, triage communications, arrange travel, and prepare executive materials.

In this fast-growing tech environment, you’ll ensure a professional receptionist presence, coordinate meetings and events, and collaborate with leaders to keep initiatives on track from day one.