Executive Support & Office Operations Lead

Squarcle; West of England; On-site; GBP 28,000 - 38,000; Full time

Benefits offered by this job

26 days annual leave

Private medical insurance

£1,000 referral bonus

Cycle to work scheme

Pension plan

Job summary

Squarcle is seeking an Office Coordinator & Executive Support to be the first point of contact for clients, visitors and staff, ensuring a smooth front-of-house experience and well-organised day-to-day operations.

You will provide proactive executive support to senior leaders, manage complex diaries, arrange domestic and international travel, and handle confidential information with discretion in a fast-paced consultancy environment.

Qualifications

• 3+ years’ experience in Office and/or Facilities Management.
• Strong organisational, time management and prioritisation skills.

Responsibilities

• Oversee and support office administrative duties, including keeping the office tidy and equipment maintained.
• Manage office security procedures: key management, access control and visitor protocols.
• Act as First Aider and Fire Marshal and be part of the Emergency Response Team.
• Manage front-of-house reception, welcome clients, coordinate catering for meetings and visits.
• Coordinate procurement of office materials and service suppliers, maintain contact with contractors.
• Administrate desk booking and meeting room systems; support diary management and travel arrangements.
• Provide high-level executive assistance to senior leaders, including sensitive information handling.
• Assist with invoices, contracts and general office queries.

Skills

Office management

Time management

Communication skills

Job description

Squarcle is seeking an Office Coordinator & Executive Support to be the first point of contact for clients, visitors and staff, ensuring a smooth front-of-house experience and well-organised day-to-day operations.

You will provide proactive executive support to senior leaders, manage complex diaries, arrange domestic and international travel, and handle confidential information with discretion in a fast-paced consultancy environment.