Executive Assistant

Lorien; Crawley Down; On-site; GBP 32,000 - 46,000; Full time

Job summary

Lorien is seeking an experienced Executive Assistant to provide high-level support to two members of the Executive Leadership Team. This is a 3-month contract with potential for extension and requires attendance onsite in Crawley Court 2 days per week, including Tuesdays.

You will manage complex calendars, coordinate travel, prepare materials, support governance and board activities, and help drive efficiency in a fast-paced corporate environment, partnering closely with senior stakeholders.

Qualifications

• Significant experience supporting Executive or C-suite leaders.
• Experience as Executive Assistant or Senior Personal Assistant.
• Exceptional organisational and prioritisation skills.
• Strong stakeholder management and communication abilities.
• Experience handling confidential and sensitive information.
• Excellent attention to detail and proofreading skills.
• Advanced Microsoft Office skills, including Outlook, PowerPoint and Excel.
• Proactive, solutions-focused approach.
• Ability to remain calm and effective in a fast-moving environment.
• Supporting CFOs, Finance Directors, CEOs or Executive Committee members.
• Board and governance support experience.
• Experience working within large corporate or complex organisational environments.
• Exposure to SharePoint, electronic signature platforms and collaboration tools.

Responsibilities

• Complex diary, inbox and calendar management.
• Coordinating domestic and international travel arrangements.
• Preparing agendas, presentations, reports and meeting packs.
• Supporting Executive and Leadership Team meetings.
• Managing stakeholder communications across the business.
• Organising workshops, events and executive meetings.
• Tracking actions and ensuring timely follow-up.
• Processing expenses, invoices and approval requests.
• Supporting governance processes and board-related activities.
• Identifying opportunities to improve efficiency and ways of working.
• Providing occasional support across the wider Executive team when required.

Skills

Executive support

C-suite support

Organisational skills

Stakeholder management

Confidential information handling

Attention to detail

MS Office proficiency

Proactive mindset

Calm under pressure

CFO/CEO support

Board governance support

Large corporate environment

SharePoint / collaboration tools

Tools

SharePoint

Electronic signatures

Collaboration tools

Job description

Our client is seeking an experienced Executive Assistant to provide high-level support to two members of the Executive Leadership Team. This is an excellent opportunity for a proactive and highly organised professional who thrives in a fast-paced environment and enjoys working closely with senior stakeholders.

This is a 3-month contract with potential for extension and requires attendance onsite in Crawley Court 2 days per week, including Tuesdays.

Key Responsibilities

• Complex diary, inbox and calendar management
• Coordinating domestic and international travel arrangements
• Preparing agendas, presentations, reports and meeting packs
• Supporting Executive and Leadership Team meetings
• Managing stakeholder communications across the business
• Organising workshops, events and executive meetings
• Tracking actions and ensuring timely follow-up
• Processing expenses, invoices and approval requests
• Supporting governance processes and board-related activities
• Identifying opportunities to improve efficiency and ways of working
• Providing occasional support across the wider Executive team when required

Requirements

• Significant experience supporting Executive or C-Suite leaders
• Previous Executive Assistant or Senior Personal Assistant experience
• Exceptional organisational and prioritisation skills
• Strong stakeholder management and communication abilities
• Experience handling confidential and sensitive information
• Excellent attention to detail and proofreading skills
• Advanced Microsoft Office skills, including Outlook, PowerPoint and Excel
• Proactive, solutions-focused approach
• Ability to remain calm and effective in a fast-moving environment
• Supporting CFOs, Finance Directors, CEOs or Executive Committee members
• Board and governance support experienceExperience working within large corporate or complex organisational environments
• Exposure to SharePoint, electronic signature platforms and collaboration tools