Executive Assistant for Sales and Trade Marketing

Ferrero International S.A.; Greater London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading global food company is seeking an Executive Assistant for Sales and Trade Marketing in Greater London. This role involves supporting the Sales and Trade Marketing Directors in their daily operations, managing complex calendars, coordinating travel, and handling high-level correspondence. The ideal candidate will demonstrate strong organizational skills and a proactive approach while maintaining professionalism in a fast-paced environment. Fluency in English and proficiency in Microsoft Office are essential. Join a company that values diversity and inclusion.

Benefits

Employee benefits program

Qualifications

• Experience supporting senior leaders in medium to large organizations.
• Proven ability to manage complex administrative tasks, including calendars and travel arrangements.
• Strong track record in handling communications and coordinating meetings.

Responsibilities

• Provide high-level administrative support to the Sales and Trade Marketing Directors.
• Optimize calendars and manage meeting logistics.
• Plan detailed travel itineraries and manage budget tracking.

Skills

Organizational skills

Proactive attitude

Professional discretion

Fluency in English

Microsoft Office Suite

Multi-tasking

Tools

SAP

Job description

Executive Assistant for Sales and Trade Marketing

About the Role:

The Executive Assistant – Sales & Trade Marketing is a key enabler within Ferrero UK, reporting directly to the Sales and Trade Marketing Directors. This role is instrumental in supporting the day-to-day effectiveness of the commercial leadership team, ensuring smooth coordination, timely communication, and seamless execution of business priorities. As a trusted partner to senior leadership, you will be responsible for managing complex calendars, coordinating internal and external engagements, and handling high-level correspondence with professionalism and discretion. You’ll proactively manage travel arrangements, meeting logistics, expense reporting, and stakeholder communications, enabling the Directors to focus on strategic initiatives. This role offers the opportunity to work closely with a dynamic, cross-functional team within a fast-paced commercial environment. With exposure to senior stakeholders across the business, you will play a vital role in supporting Ferrero’s commercial operations while contributing to a culture of collaboration, efficiency, and excellence.

Main Responsibilities:

• As Executive Assistant to the Sales Director and Trade Marketing Director, provide high-level administrative support, ensuring seamless day-to-day operations and enabling both functions to focus on strategic priorities. Manage complex calendars, coordinate communications, and act as a key liaison across internal and external stakeholders.
• Lead calendar and meeting management for both Directors, optimizing schedules in line with business demands and handling conflicts with agility. Arrange internal and external meetings, coordinate agendas and materials, and ensure logistical details—from room bookings to AV setup—are executed flawlessly.
• Take ownership of travel and logistics, planning detailed domestic and international itineraries and managing changes in real time to ensure smooth execution. Support expense processing, reconciliation of receipts, and budget tracking, maintaining accuracy and compliance across financial tasks.
• Act as the first point of contact for the Directors, managing incoming communications, prioritizing requests, and fostering strong collaboration with regional, headquarter, and external stakeholders. Play a key role in project coordination, supporting cross-functional initiatives, meeting deadlines, and tracking progress on behalf of the leadership team.
• Work closely with workplace management to ensure efficient daily operations, and serve as backup to the Executive Assistant to the Managing Director, Finance, HR, and Supply Chain Directors during periods of absence.
• Coordinate the Directors\' involvement in external events, vendor interactions, and board meetings, while ensuring system compliance around procurement and invoice management.
• Maintain a high degree of discretion, organisation, and adaptability—ideal for a dynamic, fast-paced environment and for enabling leaders to operate at their best.

About You:

• Highly organised and proactive professional with proven experience supporting senior leaders within medium to large organisations. Strong track record of managing complex administrative tasks, including calendar and travel management, correspondence handling, and coordinating meetings in fast-paced environments.
• Curious and driven by a continuous improvement mindset, with a passion for learning and delivering excellence. Possess a can-do attitude, with ability to multitask effectively, prioritise with confidence, and maintain professionalism and discretion with sensitive information.
• Fluency in English is essential; additional language skills are a plus. Strong proficiency in Microsoft Outlook, Excel, PowerPoint, and Word is required, with prior experience using SAP for tasks such as raising purchase orders and processing invoices.
• High level of ownership, attention to detail, and the ability to work independently and collaboratively across teams.

Careers with caring built in - discover our benefits here.

About Ferrero:

Ferrero began its journey in the small town of Alba in Piedmont, Italy, in 1946. Today, it is one of the world’s largest sweet-packaged food companies, with many iconic brands sold in countries all over the world. Find out more about Ferrero at ferrero.com.

DE&I at Ferrero:

Ferrero is committed to building a diverse and inclusive culture in which all employees feel welcomed and appreciated and have the same opportunities. We believe all our people are equally talented in their own way. In nurturing the curiosity and natural abilities of our employees, we provide them with the means to succeed personally and professionally, enabling them to craft their journey at Ferrero. The diversity of our talents is what makes our work environment multicultural, innovative, and highly rewarding. Find out more here.