Executive Assistant (Fixed Term Contract - 14-16 Months)

Aero Tec Laboratories Ltd; England; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading manufacturing company is hiring an Executive Assistant to provide essential administrative and operational support to the CEO. The role involves maintaining the CEO's calendar, coordinating meetings, and acting as a liaison with staff and external partners. Ideal candidates should possess strong business acumen, excellent interpersonal skills, and a focus on details. This full-time position offers various benefits including health plans, flexible hours, and a pension scheme.

Benefits

33 days holiday including Bank Holidays

Flexible working hours

Company Sick Pay Scheme

Healthcare plan

Pension Scheme

Employee Assistance Programme

Qualifications

• Must be comfortable interacting with high-level executives.
• Thrives in a fast-paced environment.
• Self-starter with a high level of detail orientation.

Responsibilities

• Provide administrative support to the CEO.
• Maintain the CEO’s calendar and schedule meetings.
• Serve as a liaison between the CEO and other staff.
• Assist in project management activities.
• Prepare documents and transcripts for meetings.

Skills

Detail-oriented

Business acumen

Sound judgment

Engagement in projects

Team player

Resourceful attitude

Ability to prioritize

Education

Desirable background in engineering or manufacturing

Job description

Description

About us We are a manufacturing company in Milton Keynes, who craft flexible fuel tanks for many industries. This includes motorsport, automotive, marine, aerospace, defence and aviation, to name a few! We are the leading manufacturer in our field and exclusively supply all of the teams on the Formula 1 grid. We work with some world-famous brands and craft a safety product, meaning quality is of the utmost importance to us.

Job Purpose

As an Executive Assistant, you will have the responsibility for providing administrative and operational support to the Chief Executive Officer (CEO).

Main Duties

• Work directly with the CEO to support all aspects of their daily work routine.
• Maintain the CEO’s calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.
• Serve as a liaison between the CEO, Senior Leadership Team(SLT), staff and customers.
• Coordinate work with other staff as needed
• Provide coordination, monitoring, and communication of projects and programs managed by the CEO and any other team as directed.
• Assist in Project Management activities and processes.
• Serve as a primary point of contact between the CEO and external sources (such as solicitors, FIA, HMRC etc).
• Assist the CEO in the development of presentations for internal and external audiences.
• Determine priority of matters of attention for the CEO; redirect matters to staff to handle, or handle matters personally, as appropriate.
• Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Support with administration tasks where required (eg. Handle printing, posting, mail / overnight packages, copying, filing, and email / messages).
• Compose and prepare letters relating to routine correspondence for the CEO’s signature.
• Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
• Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.
• Prepare, reconcile, and submit expense reports.
• Maintain paper and electronic filing systems.
• Maintain confidential and sensitive information.
• Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.

You may be required to complete other tasks, as required by the business.

Requirements

• Detail-oriented self-starter with a high level of business acumen
• Ability to exhibitsound judgment, prioritise and make decisions
• Engaged in tacklingnew projects and ideas
• Comfortable interacting with high-level executives
• A team player capable of cultivating productive working relationships across the business
• Resourceful and acan-do attitude
• Thrives in a fast-paced environment
• Desirable background in engineering and manfucaturing industry

The Package

• Full-time (Fixed Term Contract)(40 hours per week)
• 33 days holiday, including 8 Bank Holidays, annually;with the option to purchase an additional 3 days via salary sacrifice each year
• Flexible hours working structure
• Company Sickness Pay Scheme
• Annual flu vaccination
• Healthcare plan, include access to a lifestyle discount platform (Perkbox)
• Cycle to Work Scheme
• Company Pension Scheme
• Employee Assistance Programme