Executive Assistant, EMEA Marketing

Amazon Inc.; Greater London; On-site; GBP 45,000 - 65,000; Full time

Job summary

Amazon Inc. is seeking an Executive Assistant to partner with 2–3 AWS Marketing directors to rethink administrative work through AI-enabled processes. The role blends traditional EA duties with forward-looking automation to boost productivity.

You will manage complex, multi-time-zone calendars, coordinate travel and expenses, track deliverables, and collaborate across teams to support leadership priorities while safeguarding confidential information.

Qualifications

• Knowledge of Microsoft Office applications.
• Experience as an Executive Assistant.
• Experience with executive calendar management.
• Experience with domestic or international travel coordination.

Responsibilities

• AI-Forward Mindset: Embrace AI tools to improve efficiency and reimagine administrative work.
• Calendar & Scheduling Ownership: Manage complex, multi-time zone calendars for 2–3 directors.
• Travel & Expense Coordination: End-to-end travel logistics and expense reports per policy.
• Deliverable Tracking & Follow-Through: Track actions and prepare materials for leadership meetings.
• Leadership Partnership: Prioritize business activities with executives and handle confidential data.
• Cross-Functional Collaboration: Liaise with EAs, recruiting, and stakeholders across the org.
• Events & Offsites: Plan events and logistics for leadership gatherings and activations.
• Team Engagement & Communications: Drive cadence of updates and internal communications.
• Team Operations: Support budgeting, onboarding, and drafting communications on behalf of executives.

Skills

Microsoft Office

Executive Assistant

Calendar management

Travel coordination

Job description

Description

Partner closely with 2-3 directors in AWS Marketing to work on the traditional responsibilities (below) of an EA, and ALSO to explore how to rethink the role of the EA in the future, using technology the right way to enhance human activity while leveraging the new things AI enables. We are looking forward and pushing this space (calendaring, agenda setup, templates, automation, etc.), and we want an EA to partner with us so we can all reimagine productivity. This will help the person acquire a set of highly coveted skill in the market today as a strong stepping stone for their career.

Key job responsibilities

AI-Forward Mindset: Embrace AI tools and new ways of working to continuously improve efficiency and reimagine how administrative and operational work gets done, brainstorm with senior leaders and partner with the team to help us change the processes, educate people and build automation and enhance individual output with technology.

Calendar & Scheduling Ownership: Manage complex, multi-time zone calendars for 2 or 3 Directors, proactively resolving conflicts and optimizing time allocation across strategic priorities

Travel & Expense Coordination: Handle end-to-end domestic and international travel logistics, including flights, accommodations, ground transportation, and detailed itineraries. Process expense reports accurately and in compliance with Amazon policies

Deliverable Tracking & Follow-Through: Attend key leadership meetings, track action items, and drive completion of deliverables across teams. Prepare executives for meetings by gathering relevant materials, briefing documents, and background information

Leadership Partnership: Work closely with Directors to provide real-time prioritization of business activities, exercising sound judgment and making autonomous decisions in ambiguous situations. Handle confidential information with the highest discretion

Cross-Functional Collaboration: Build strong relationships with Executive Assistants, recruiting, and stakeholders across the broader organization, acting as a liaison for direct reports and helping the team navigate dependencies

Events & Offsites: Plan and execute team events, offsites, all-hands meetings, and cross-team gatherings for teams of 50+ employees. Coordinate logistics for leadership summits, re:Invent activations, and team celebrations. Travel onsite to support events and external engagements as needed

Team Engagement & Communications: Drive team communication cadence — coordinate all-hands agendas, distribute key updates, maintain team distribution lists, and support internal newsletters or announcements. Help foster team culture through recognition programs, milestone celebrations, and team-building initiatives

Team Operations: Support budget tracking and purchase order processing. Coordinate onboarding for new team members, including workspace setup and orientation scheduling. Draft correspondence, presentations, and communications on behalf of the executives

Basic Qualifications

-Knowledge of Microsoft Office products and applications

-Experience as an Executive Assistant

-Experience with executive level calendar management

-Experience with domestic or international travel coordination

Preferred Qualifications

-Experience leading process improvements

-Experience in a fast-paced, high-tech company

-Experience designing processes to maximize efficiency