Executive Assistant & Diary Coordinator for Senior Leaders

Rolls-Royce; East Midlands; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Generous Annual Leave

Retirement Savings through the Rolls-R

Group Life Assurance provides for a

Group Income Protection provides an

Your Shares: Matched

Digital GP

Job summary

Rolls-Royce in Derby is seeking a capable Personal Assistant / Secretary to support several senior leaders across the Group Business Services. You will manage diaries, arrange travel, prepare presentations and packs, and handle communications to keep leaders well coordinated.

This full-time role requires a proactive, organised approach and the ability to build strong relationships across the business to help operations run smoothly.

Qualifications

• Experience in admin/secretary/PA or office support.
• Excellent organisational and prioritisation skills.
• Strong communication and stakeholder management abilities.
• Ability to manage multiple activities and deadlines.
• Proactive approach and ability to work independently.
• Proficient with Outlook, Word, PowerPoint, Teams and Excel.

Responsibilities

• Coordinate diaries, meetings and travel arrangements for multiple senior leaders within GBS.
• Preparing presentations, reports, meeting packs, and other business documentation.
• Managing communications and enquiries, ensuring timely responses and effective coordination across stakeholders.
• Organising meetings, workshops and team events, including scheduling and logistical support.
• Processing expenses, purchase orders, and other routine administrative activities.
• Supporting the planning and coordination of leadership team activities and engagement events.
• Building strong relationships with colleagues and stakeholders across the business.
• Identifying opportunities to improve administrative processes and ways of working.
• Providing flexible support to help maintain the smooth operation of the wider GBS organisation.

Skills

Organisational skills

Prioritisation

Communication

Stakeholder management

Multi-tasking

Proactive approach

Microsoft Office

Tools

Microsoft Office

Job description

Rolls-Royce in Derby is seeking a capable Personal Assistant / Secretary to support several senior leaders across the Group Business Services. You will manage diaries, arrange travel, prepare presentations and packs, and handle communications to keep leaders well coordinated.

This full-time role requires a proactive, organised approach and the ability to build strong relationships across the business to help operations run smoothly.