Secretary / Personal Assistant

Rolls-Royce; East Midlands; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Generous Annual Leave

Retirement Savings through the Rolls-R

Group Life Assurance provides for a

Group Income Protection provides an

Your Shares: Matched

Digital GP

Job summary

Rolls-Royce in Derby is seeking a capable Personal Assistant / Secretary to support several senior leaders across the Group Business Services. You will manage diaries, arrange travel, prepare presentations and packs, and handle communications to keep leaders well coordinated.

This full-time role requires a proactive, organised approach and the ability to build strong relationships across the business to help operations run smoothly.

Qualifications

• Experience in admin/secretary/PA or office support.
• Excellent organisational and prioritisation skills.
• Strong communication and stakeholder management abilities.
• Ability to manage multiple activities and deadlines.
• Proactive approach and ability to work independently.
• Proficient with Outlook, Word, PowerPoint, Teams and Excel.

Responsibilities

• Coordinate diaries, meetings and travel arrangements for multiple senior leaders within GBS.
• Preparing presentations, reports, meeting packs, and other business documentation.
• Managing communications and enquiries, ensuring timely responses and effective coordination across stakeholders.
• Organising meetings, workshops and team events, including scheduling and logistical support.
• Processing expenses, purchase orders, and other routine administrative activities.
• Supporting the planning and coordination of leadership team activities and engagement events.
• Building strong relationships with colleagues and stakeholders across the business.
• Identifying opportunities to improve administrative processes and ways of working.
• Providing flexible support to help maintain the smooth operation of the wider GBS organisation.

Skills

Organisational skills

Prioritisation

Communication

Stakeholder management

Multi-tasking

Proactive approach

Microsoft Office

Tools

Microsoft Office

Job description

Job Description

Secretary / Personal Assistant

Derby

Full time

Why join Rolls-Royce?

At Rolls-Royce we are proud to be a business that has truly helped to shape the modern world and are committed to always being a force for progress; powering, protecting, and connecting people everywhere.

By joining Rolls-Royce, you'll have the opportunity to work on world-class solutions, supported by a culture that believes individuality is our greatest strength, and all perspectives, experiences and backgrounds help us innovate and enable our high-performance culture.

Position Summary

We are looking for an organised and proactive Personal Assistant / Secretary to support several senior leaders across the Group Business Services (GBS) organisation.

In this varied role, you will provide administrative and coordination support across a range of activities, including diary management, meeting coordination, travel arrangements, communications, and general administration. You will help ensure leaders and teams are well supported and able to operate effectively while building strong relationships across the organisation.

What you will be doing:

• Coordinating diaries, meetings, and travel arrangements for multiple senior leaders within GBS.


• Preparing presentations, reports, meeting packs, and other business documentation.


• Managing communications and enquiries, ensuring timely responses and effective coordination across stakeholders.


• Organising meetings, workshops, and team events, including scheduling and logistical support.


• Processing expenses, purchase orders, and other routine administrative activities.


• Supporting the planning and coordination of leadership team activities and engagement events.


• Building strong relationships with colleagues and stakeholders across the business.


• Identifying opportunities to improve administrative processes and ways of working.


• Providing flexible support to help maintain the smooth operation of the wider GBS organisation.

Preferred requirements:

• Previous experience in an administrative, secretary, PA or office support role.


• Excellent organisational and prioritisation skills.


• Strong communication and stakeholder management skills.


• Ability to manage multiple activities and deadlines simultaneously.


• A proactive approach with the confidence to work independently and use initiative.


• Good knowledge of Microsoft Office applications, including Outlook, Word, PowerPoint, Teams and Excel.


• A collaborative team player who enjoys supporting others and working across a broad stakeholder group.

Regional Benefits

• Generous Annual Leave


• Retirement Savings through the Rolls-Royce Retirement Savings Trust


• Group Life Assurance provides for a lump sum benefit if you die whilst employed by Rolls-Royce


• Group Income Protection provides an income in the event that you are unable to work due to illness or injury


• Your Shares: Matched is a simple way to own Rolls-Royce shares and invest in our future, together. Buy one share, get one free! Rolls-Royce | Your Shares: Matched


• Digital GP provides a convenient way for you to access GP consultations

Our vision is to ensure that the excellence and ingenuity that shaped our history continues into our future. Our multi-year transformation programme aims to turn Rolls-Royce into a high-performing, competitive, resilient, and growing company. Join us, and it can be your future vision too.

Rolls-Royce are committed to being a respectful, inclusive, and non-discriminatory workplace where individuality is valued, diverse perspectives fuel innovation, and everyone can thrive.

Closing Date

22.10.2026

As part of our selection process, candidates in certain locations may be asked to complete an online assessment, which can include cognitive and behavioural aptitude testing relevant to the role. If required, full instructions for the next steps will be provided.