Executive Office Manager & Personal Assistant (Derby)

Assystem GmbH; East Midlands; On-site; GBP 28,000 - 34,000; Full time

Benefits offered by this job

Eye-care vouchers

Cycle-to-work scheme

Free flu vaccinations

Enhanced sick pay

Employee Assistance Programme

Discretionary discounts for staff

Job summary

Assystem Derby is seeking a highly organised Office Manager & Personal Assistant to support the Derby office and the Business Unit Director. You will oversee day-to-day operations, coordinate facilities, manage schedules and travel, and act as a professional first point of contact for visitors and stakeholders.

This role blends office administration with executive support, requiring meticulous organisation, discretion with confidential information, and proactive problem solving.

Qualifications

• Previous experience in an Office Manager, Personal Assistant, Facilities Coordinator or Business Support position.
• Excellent organisational and time-management skills.
• Strong written and verbal communication and attention to detail.

Responsibilities

• Welcome visitors and manage day-to-day office operations.
• Coordinate facilities with contractors and suppliers.
• Manage diaries, meetings and travel arrangements.
• Support onboarding and day-one inductions.
• Act as Fire Marshal, First Aider and Health & Safety Officer (training provided).

Skills

Organisation

Time management

Communication

Stakeholder management

MS Office

Discretion

Education

Business Administration qualification

Tools

MS Office suite (Outlook, Word, Excel, PowerPoint, Teams)

Job description

Assystem Derby is seeking a highly organised Office Manager & Personal Assistant to support the Derby office and the Business Unit Director. You will oversee day-to-day operations, coordinate facilities, manage schedules and travel, and act as a professional first point of contact for visitors and stakeholders.

This role blends office administration with executive support, requiring meticulous organisation, discretion with confidential information, and proactive problem solving.