Executive Assistant to Senior Leaders | Diary & Meetings

Pertemps Bond; Luton; On-site; GBP 19,000 - 22,000; Full time

Job summary

Pertemps Bond is seeking a confident Senior Administrator / Assistant to provide high‑level support to senior leaders in a busy, professional office in Luton. The role covers diary management, meeting coordination and minute taking.

You will work with the Principal/CEO and Finance & Operations Executive Director, using Microsoft Office and AI tools to improve efficiency while handling confidential information with discretion.

Qualifications

• Experience supporting senior leadership and executives.
• Excellent diary management and meeting coordination abilities.
• Strong note-taking and minute-taking skills.
• Proficiency in Microsoft Office, especially PowerPoint.
• Discretion handling confidential information and data.

Responsibilities

• Provide high-level administrative support to senior leadership.
• Manage complex diaries, appointments and meeting schedules.
• Coordinate and organize meetings and events; take accurate minutes.
• Prepare document packs, reports and meeting bundles; create presentations.
• Welcome visitors and stakeholders; ensure professional experience.
• Support meeting logistics and refreshments; handle confidential information.

Skills

Diary management

Meeting coordination

Minute taking

Presentation creation

Discretion with confidential info

AI tools

Microsoft Office

Tools

Microsoft Office

PowerPoint

AI tools

Job description

Pertemps Bond is seeking a confident Senior Administrator / Assistant to provide high‑level support to senior leaders in a busy, professional office in Luton. The role covers diary management, meeting coordination and minute taking.

You will work with the Principal/CEO and Finance & Operations Executive Director, using Microsoft Office and AI tools to improve efficiency while handling confidential information with discretion.