Executive Assistant

WellsColeman; Richmond; On-site; GBP 37,000 - 53,000; Full time

Job summary

A reputable business advisory firm in Richmond seeks an Executive Assistant to provide dedicated administrative support to the Managing Partner and a Tax Partner. This full-time, on-site role demands strong organizational and communication skills, with responsibilities including managing schedules, supporting client relationships, and assisting during tax season. Ideal candidates will have 3–5 years of experience and proficiency in Microsoft Office, along with a professional demeanor crucial for handling confidential information.

Benefits

Comprehensive benefits package

Generous paid time off

Dress for your day policy

Coaching/mentorship

Qualifications

• 3–5 years of executive or senior-level administrative support experience in a professional services environment.
• Proficiency in Microsoft Office Suite, familiarity with accounting software is a plus.

Responsibilities

• Provide administrative support to the Managing Partner and Tax Partner.
• Manage calendars, schedule meetings, and coordinate travel.
• Prepare engagement materials and track deadlines.

Skills

Organizational skills

Communication skills

Detail orientation

Client service mindset

Education

High School Diploma or equivalent

College degree preferred

Tools

Microsoft Office Suite

Accounting software

Job description

Firm Overview

WellsColeman is a business advisory, tax, and accounting firm based in Richmond, serving its clients for over 80 years. WellsColeman forms a deep connection with our team, clients and community to invest in their success. We strive to balance exceptional client service, family focus, and financial success while attracting and retaining top talent. As a 14-time recipient of Virginia Business’ Best Places to Work award, our firm culture is a testament to our commitment to our team.

Summary of the Role

The Executive Assistant will provide dedicated administrative support to the firm’s Managing Partner and a Tax Partner, ensuring their time is optimized and priorities are managed effectively. This role requires a high level of professionalism, discretion, and the ability to balance multiple responsibilities in a fast-paced environment. The Executive Assistant will work closely with clients as a primary point of communication and will play a critical role in supporting the tax process during busy seasons.

This is a full-time, on-site position based in our Richmond office, Monday through Friday, with additional Saturday hours required during the Spring tax season.

Key Responsibilities

• Provide direct administrative support to the Managing Partner and Tax Partner, including managing calendars, scheduling meetings, and coordinating travel.
• Act as a gatekeeper for the Partners, prioritizing requests, correspondence, and communications.
• Support client relationship management by preparing engagement materials, tracking deadlines, and monitoring deliverables.
• Coordinate internal and external meetings, including preparation of agendas, minutes, and action items.
• Play an active role in the tax process during busy season, including coordinating and gathering client documentation, tracking filing deadlines, and ensuring accuracy of submissions.
• Maintain confidentiality with sensitive information and exercise sound judgment at all times.
• Proactively anticipate needs of the Partners and provide solutions to increase efficiency.
• Collaborate with other administrative staff to support broader firm initiatives as needed.
• Assist with time entry, expense reports, billing, and other administrative tasks related to client engagements.

Experience

• Minimum 3–5 years of executive or senior-level administrative support experience, preferably in a professional services environment (accounting, legal, consulting, or financial services).
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with accounting software a plus.

Education

• High School Diploma, GED or equivalent required with a College degree preferred

Skills and Abilities

• Strong organizational skills with exceptional attention to detail.
• Clear and effective communication skills, both written and verbal, with the ability to interact professionally with clients and team members at all levels.
• Ability to manage multiple priorities and projects in a deadline-driven environment with accuracy, speed, and commitment to quality.
• High degree of professionalism, discretion, and independence when handling confidential information.
• Strong interpersonal skills with a client-service mindset.
• Demonstrates flexibility, teamwork, and a positive attitude.
• Comprehensive benefits package, including health insurance (medical, dental and vision), long-term disability and retirement plan benefits
• Generous paid time off plan and paid holidays
• Dress for your day policy
• Coaching/mentorship

Benefits

• Comprehensive benefits package, including health insurance (medical, dental and vision), long-term disability and retirement plan benefits
• Generous paid time off plan and paid holidays
• Dress for your day policy
• Coaching/mentorship