Executive Assistant

Global CTS Recruitment; Oxford; Hybrid; GBP 45,000 - 55,000; Part time

Job summary

A leading recruitment agency is seeking an Executive Assistant in Oxford to support the CEO, CTO, and leadership team. This part-time hybrid role requires presence in the office from Monday to Wednesday, focusing on managing diaries, communication, and internal projects. The ideal candidate will possess substantial experience as an EA within the Bio Tech sector, showcasing exceptional organisational and communication skills, and the ability to thrive in a dynamic environment.

Benefits

£45,000 - £55,000 per annum (pro-rata)

25 days holiday (pro-rata)

Medical and Dental Health Plan

Life Assurance

Income Protection Cover

Qualifications

• EA experience within a Bio Tech company is mandatory.
• Experience supporting senior leaders in a fast-paced environment.
• Preference for candidates with a start-up or STEM background.

Responsibilities

• Manage diaries and schedule meetings for the leadership team.
• Ensure smooth internal communications.
• Collaborate on internal initiatives with leadership.

Skills

Organisational skills

Communication skills

Multitasking

Proactive

Independence

Job description

Executive Assistant (25 - 30 hours) £45,000 £55,000 Harwell Hybrid - pro rata

Monday to Wednesday office based, remaining hours home based - this is essential

Are you a highly organised, proactive multitasker who thrives in a fast-paced environment? We re looking for an Executive Assistant who loves keeping things running smoothly and enjoys supporting senior leaders who are passionate about making a real impact.

This is a flexible, part-time role ( hours) where you ll work closely with our CEO, CTO, and wider leadership team becoming a trusted partner at the heart of the business. We are keen to talk to experienced EA's who have with a STEM or start-up background. You will need to be a strong character with the ability to manage a SLT who are all over the world. The CEO is office based Monday to Wednesday so they require the EA to be present during these times, the remaining hours can be from home.

What You ll Be Doing

Support the Leadership Team

• Keeping the CEO, CTO, and leadership team organised, focused, and on track
• Managing complex diaries, scheduling meetings, and coordinating travel - international
• Organising board meetings and taking clear, accurate minutes
• Acting as a key internal and external point of contact
• Managing inboxes and prioritising communications with confidence

Communications & People

• Ensuring internal communications are smooth, timely, and consistent
• Helping embed our company values into everyday culture
• Coordinating onboarding so new starters feel welcomed and supported
• Managing offboarding when colleagues move on
• Working with external HR consultants on policies and people matters
• Handling Sponsor Licence responsibilities and people-related admin

Internal Projects

• Collaborating with the CEO and CTO on a range of internal initiatives
• Identifying opportunities to improve how we work and driving change
• Pulling together reports and business-wide updates

What We re Looking For

• Exceptionally organised with excellent communication skills
• Comfortable multitasking and adapting quickly
• Experience supporting senior leaders in a busy, fast-paced environment
• A people person who enjoys helping others succeed
• Must have EA experience within a Bio Tech company
• Someone proactive, independent, and confident taking ownership
• Priority will be given to candidates on a start up or STEM background
• Priority will be given to candidates who have worked within an SME

Benefits

• £45,000 £55,000 per annum (pro-rata)
• 25 days holiday (pro-rata)
• Medical and Dental Health Plan
• Life Assurance
• Income Protection Cover

If you re looking for a part-time role where you can truly make a difference and be a key part of an ambitious, values-driven team we d love to hear from you.