Executive Assistant

Article 19; London; Remote; GBP 37,000; Full time

Job summary

An established industry player is seeking a dedicated Executive Assistant to support its Executive Director and leadership teams. This role involves managing communications, organizing meetings, and providing essential administrative support in a dynamic environment. The ideal candidate will possess outstanding organizational skills, a proactive attitude, and a commitment to human rights values. Join a passionate global organization that champions freedom of expression and diversity, where your contributions will directly impact the mission of empowering voices worldwide. If you thrive in a multi-cultural setting and are eager to make a difference, this opportunity is perfect for you.

Benefits

Generous Paid Leave

Well-being Plans

Family Friendly Policies

Attractive Leave Policy

Wellness Days

Qualifications

• Demonstrable experience as an Executive Assistant or similar role.
• Excellent written and verbal communication skills required.

Responsibilities

• Provide administrative support to the Executive Director and Senior Leadership Team.
• Manage calendars, travel arrangements, and prepare reports.

Skills

Organizational Skills

Communication Skills

Time Management

Minute Taking

Interpersonal Skills

Problem Solving

Education

PA Diploma or Certification

Tools

MS Office

Database Management

Spreadsheets

Job description

Responsible to: Executive Director

Key Relationships: Executive Director, Chair of the International Board of Trustees, Senior Leadership Team

Contract: Permanent

Working Hours: Full time - 37.5 hours per week, flexible hours or part time also available

Special conditions: May involve out of hours work

Salary: £36,008 gross per annum

Location: Flexible UK location; ARTICLE 19’s International Office is in London

Who we are

ARTICLE 19 is an international “think–do” organisation that propels the freedom of expression movement locally and globally to ensure all people realise the power of their voices. Together with our partners, we:

• THINK: We develop cutting-edge research and legal and policy analysis to drive change worldwide.
• DO: We lead work on the frontlines of expression through our 9 regional hubs across the globe.
• PROPEL: We propel change by sparking innovation in the global freedom of expression movement.

We carry out our mission by working on many themes such as promoting media independence; increasing access to information; protecting journalists; expanding civic space; and placing human rights at the heart of developing digital spaces.

For over 35 years, ARTICLE 19 has worked for a world where all people everywhere can freely express themselves and actively engage in public life without fear of discrimination. We do this by combining research, campaigning, and cutting-edge legal analysis.

The role of Executive Assistant will act as a key business partner, providing outstanding administrative and operational support for the Executive Director (ED), Senior Leadership Team (SLT), Global Leadership Team (GLT) and International Board of Trustees in a dynamic and changing organisation.

As a natural problem solver with strong organizational skills, you will be responsible for managing important administrative deliverables to support the ED. Your day to day responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role you will be well-organized, have great time management skills and be able to act without guidance.

You will work closely with the ED and the International Board Chair to efficiently manage communications and planning for ARTICLE 19’s international experts who make up our International Board and General Assembly. Ultimately, you will contribute to the effectiveness of ARTICLE 19 by providing personalized and timely support to executive members. You will have an affinity for the non-profit sector and the desire to work in a complex, multi-cultural environment.

What you can expect in a typical day

Support to the Executive Director (ED)

• Be the first point of contact for the ED
• Provide administrative support to the ED
• Develop and maintain the ED’s electronic filing and information systems
• Manage the ED’s calendars and set up meetings
• Prepare regular credit card and expense reports for the ED
• Make detailed travel arrangements for the ED as required, to include arranging itineraries, visas, accommodation, cash advances, liaison with other departments and external contacts

Support to Senior Leadership Team (SLT), Global Leadership Team (GLT) and the Board

• Act as the point of contact among the Senior Leadership and Global Leadership Team, the Board members and other external partners
• Arrange the meetings and take minutes for the Senior Leadership Team and GLT in London, and the International Board and Board Committees
• Manage information flow between the ED and the SLT and GLT in a timely and accurate manner
• Draft and format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings

Board Liaison External/Internal Meetings and Events

• Assist with the organisation of International Board and GLT meetings. This includes providing administrative support to the Board of Trustees meetings
• Coordinating all papers and ensuring that all papers are prepared on schedule, and conform to the highest standards
• Ensuring that each Board meeting is properly set up with catering and IT/external Comms support where necessary
• Assist in the on-boarding of new Trustees
• Coordinating travel and accommodation arrangements for Trustees and staff attending Board meetings
• Assisting with the organisation of conferences, seminars and other events on behalf of ARTICLE 19. This includes arranging dates, venues, refreshments and other requirements
• Take and produce the minutes of the Board, SLT, GLT, Staff and Sub-Committee meetings and monitor the fulfilment of all action points

What you will bring to the role

Knowledge and Skills

• Demonstrable experience as an Executive Assistant, Personal Assistant or similar role
• Experience of taking fast and accurate minutes
• Excellent written communication skills, including the ability to draft documents and correspondence and accurately transcribe
• Excellent interpersonal skills, including team working, liaison and ability to be persuasive when progress-chasing other staff, managers and Board members.
• Good friendly verbal communication skills, including cultural sensitivity and discretion in dealing with confidential or sensitive information
• Ability to meet deadlines under pressure and calmly manage several competing priorities
• Good computer literacy, e.g. database and spreadsheets. Excellent computer literacy such as MS Office
• Outstanding proven organisational and time management skills

Other

• Must have the right to work in the UK – we cannot apply for visas on behalf of employees who do not currently have this right.
• Demonstrable and proactive commitment to work in a multi-cultural environment and to equal opportunities, and non-discrimination.
• Commitment to Human rights and Article 19 values
• Willingness for occasional overseas travel.
• Knowledge and/or experience of working for a human rights organisation.
• Knowledge of at least one other Article19 language, particularly French, Spanish or Portuguese.
• PA diploma or certification is a plus

Please note that this job description is not exhaustive and that you may undertake other duties commensurate with the role, reasonably be assigned by the Executive Director.

Our Reward Package

• Salaries are determined by our salary scale.
• We offer comprehensive benefits including a range of well-being plans; generous paid leave and public holidays; family friendly policies; an attractive leave policy; and wellness days.

Our commitment as an equal opportunities’ employer

Our mission is to welcome everyone and create inclusive teams. We celebrate individuality and encourage you to join us and be your authentic self at work with the freedom to have responsibility, autonomy, and creativity within your role.

Our Culture and our Values

We are a people-centred and flexible employer, friendly and a passionate global organisation who live and breathe the same mission and values. We strive to be agile and work collaboratively and are committed to DEI and staff wellbeing.

Like many organisations, we inspire towards what we call core values. Here is a summary of what we expect from ourselves.

Integrity

• We hold ourselves to the high standard we set for others.
• We are coherent on matters of law and policy wherever we work in the world.
• We value visibility, objectivity and the accuracy of our work.

Transparency

• We know good information can enable powerful action.
• We are clear, open and honest in our dealings with each other and the outside world.
• Our network of supporters and partners is the lifeblood of our organisation.
• We seek to build productive and inspiring relationships based on the trust our partners, supporters and donors place in us.

Diversity

• We respect each other and we listen to each other.
• We actively defend those whose voices are marginalised.

Accountability

• We say what we mean and we do what we say, speaking with one voice wherever possible.
• We work hard to make sure our learning and reporting is the best it can be.
• We are tenacious and will find every possible avenue to seek changes in law and practice to secure the freedoms associated with our mission.
• We are proud of our expertise and are always ready to share what we know.
• We seek to explore the boundaries of our field for benefits of the freedom we protect.