Executive Assistant - 12 Month Maternity Cover

Lily Shippen Limited; Greater London; On-site; GBP 30,000 - 60,000; Full time

Job summary

Join a pioneering organization in engineering and aviation as an Executive Assistant in London. This exciting role involves supporting senior leadership, managing complex schedules, and coordinating travel and meetings. You will thrive in a dynamic environment, collaborating with a fantastic team while contributing to the future of electric aviation. If you are highly organized, adaptable, and possess strong communication skills, this opportunity is perfect for you to make a significant impact in a fast-paced setting.

Qualifications

• Proven experience as an Executive Assistant supporting senior executives.
• Outstanding written and verbal communication skills are essential.

Responsibilities

• Manage inbox and schedules for senior leadership effectively.
• Coordinate travel and organize board meetings with detailed agendas.

Skills

Executive Assistant Experience

Communication Skills

Microsoft Office Skills

Team Collaboration

Organizational Skills

Line Management Experience

Job description

Our client, a fast-paced and dynamic organisation, is a pioneer in engineering and aviation. They have offices throughout the UK and are dedicated to providing innovative solutions when it comes to air travel. They are looking for an Executive Assistant to join their London team. This is an exciting opportunity for an experienced Executive Assistant to join a company of trail blazers and support a busy team.

As, the Executive Assistant, your primary role and focus is to support the Board Members, Chief Legal and Corporate Affairs Officer, Finance and IT Director and Director of Strategic Finance. You will be based in London and work alongside a fantastic team of 4 PA’s. Three based in Bristol, and one based in London. As the Executive Assistant, you’ll play a crucial role in enabling senior leadership to focus on strategic decisions that shape the future of electric aviation.

Key responsibilities:

• Inbox management
• Ensure diaries are well-managed, liaising closely with the other Assistants to schedule a broad range of meetings in the most effective and logical way
• Preparing meeting materials and briefing documents and presentations when required
• Ensure thorough preparation for each meeting, and tracking of necessary follow-ups

• End to end travel coordination (if required), with thorough travel itineraries
• Organise board meetings, creating agendas and packs and organising travel for all board members.
• Helping organise events
• Processing and managing expenses for executives

This role is based in London but will require occasional travel to other offices. All expenses and travel costs will be covered.

Requirements

Experience:

• Proven experience as an Executive Assistant
• Outstanding written and verbal communication skills
• Strong Microsoft Office skills
• Ability to prioritise effectively
• A strong sense of team, to work closely with the other assistants in a supportive and valuable way
• A positive attitude
• Previous line-management experience.

Desirable:

• You will have worked in a fast-paced environment in either, tech/engineering or a consumer product focused company.
• You will have previous experience of providing EA duties and support to multiple Execs
• You will have previously led and coordinated company events

Key attributes:

• You will be highly organised, flexible and able to act calm under pressure
• You will be confident and a strong communicator - you will be the spokesperson for the senior team, therefore, possessing the ability to clearly communicate with senior leaders and external stakeholders on their behalf is vital to being successful in this role.
• You will have strong collaboration skills – you will be joining a fantastic team of PA/EA’s - having the ability to integrate, build relationships with your peers will be an important part of thriving in this role.

Lily Shippen is a leading executive support and business support recruitment agency, specialising in placing high-calibre Executive Assistants, Personal Assistants, Office Managers, and Chiefs of Staff across the UK and internationally. We work with finance, investment, professional services, and corporate firms to connect them with exceptional business support professionals on a permanent, contract, and temporary basis.

Our expertise extends to executive assistant recruitment in London, Manchester, and beyond, ensuring businesses find the right talent to drive their success. Whether you are looking for an Executive Assistant in London’s financial sector or seeking an Office Manager with experience in investment firms, we are dedicated to finding the perfect match.