Executive Assistant

Capita; United Kingdom; Remote; GBP 30,000 - 60,000; Full time

Job summary

Ein führender Anbieter von Pensionslösungen sucht einen Executive Assistant, um den Managing Director während der Mutterschaftszeit zu unterstützen. Diese spannende Rolle erfordert hervorragende organisatorische Fähigkeiten und die Fähigkeit, in einem dynamischen Umfeld zu arbeiten. Sie werden direkt mit der Geschäftsführung zusammenarbeiten, um administrative Unterstützung zu bieten, Prioritäten zu setzen und die Effizienz zu maximieren. Das Unternehmen bietet eine flexible Arbeitsumgebung und wettbewerbsfähige Vorteile. Wenn Sie eine proaktive Person sind, die gerne in einem anspruchsvollen Umfeld arbeitet, könnte diese Position die perfekte Gelegenheit für Sie sein.

Benefits

Pension

Lebensversicherung

15 Wochen Mutterschaftsurlaub

Flexible Arbeitsoptionen

Qualifications

• Erfahrung in der Unterstützung von Führungskräften in FCA-regulierten Umgebungen.
• Starke organisatorische Fähigkeiten und Aufmerksamkeit für Details.

Responsibilities

• Verwaltung der Posteingänge und des Kalenders des MD.
• Vorbereitung und Protokollierung von Besprechungen auf hoher Ebene.

Skills

Unterstützung von Führungskräften

Kommunikationsfähigkeiten

Microsoft Office

Organisationsfähigkeiten

Diskretion

Zusammenarbeit

Job description

Time left to apply: End Date: May 16, 2025 (8 days left to apply)

Job requisition id: 10109702

About the Role

Capita Pensions Solutions is seeking an Executive Assistant to support the Managing Director during maternity leave from July 2025 to mid-July 2026.

This role involves working directly with the MD and closely with the Head of Governance and Regulatory Reporting to provide effective administrative support, manage high-priority activities, and optimize the MD's schedule for maximum productivity. The successful candidate will exercise initiative, make decisions proactively, and support a high-paced environment.

Key Responsibilities

1. Manage inboxes, monitor emails, delegate, and respond as appropriate.
2. Handle diary management for the MD, including last-minute UK travel arrangements.
3. Arrange, prepare, and minute senior meetings.
4. Prepare regulated documents and SMCR documentation.
5. Assist in assembling quarterly CPSL Board papers and monthly leadership reports.
6. Organize internal and external meetings, ensuring access for external clients at the Paddington office.
7. Review and process CCNs and contracts within designated timeframes.
8. Liaise with the Executive team, clients, and suppliers as needed.
9. Collaborate with other Executive Assistants to provide support when required.
10. Address queries related to the MD and manage miscellaneous issues.

Qualifications and Skills

Essential

• Proven experience supporting senior-level executives, preferably in FCA-regulated environments.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office.
• Strong organizational skills and attention to detail.
• Discretion and ability to influence others.
• Collaborative working approach and excellent communication at all levels.
• Self-motivated with a focus on quality.

Desirable

• Experience in complex, matrix organizations.
• Experience in regulated businesses.

About Capita Pensions Solutions

We are a leading UK pension provider serving over 600 schemes and 6 million members, delivering end-to-end pension services using expertise and technology.

What We Offer

Competitive benefits including pension, life assurance, 15 weeks’ maternity leave, and flexible working options.

Next Steps

Click "Apply now" to submit your application. We are committed to inclusive recruitment and providing reasonable adjustments during the process. For support, contact [e-mail] or call 07784 237318.

#LI remote

Location and Employment Details

Home-Based - GBR, United Kingdom

Full-time, Permanent

About Capita

We are a responsible business delivering innovative solutions across the UK, Europe, India, and South Africa, with 55,000 employees in three divisions: Capita Experience, Capita Public Service, and Capita Portfolio.