Executive Assistant

Jobtailor; Leeds; On-site; GBP 32,000 - 42,000; Full time

Job summary

Jobtailor is seeking an experienced Executive Assistant to support two VP-level executives in Leeds. You will manage complex calendars, coordinate meetings, and arrange travel while handling correspondence and reports with precision.

The role requires polished communication, discretion with confidential information, and the ability to juggle competing priorities in a fast-paced environment. A professional, proactive approach and strong MS Office skills are essential.

Qualifications

• Previous experience as an Executive Assistant, Personal Assistant or similar role.
• Excellent organizational and time-management skills with ability to manage multiple priorities.
• Excellent Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint.
• Strong written and verbal communication skills.
• Attention to detail and high accuracy.
• Comfortable in a fast-paced environment with shifting priorities.
• Professional, personable and confident with senior stakeholders.
• Discreet and trustworthy handling confidential information.
• Strong problem-solving and practical, can-do approach.
• Flexible and willing to assist across a broad range of responsibilities.

Responsibilities

• Provide exceptional support to two VPs.
• Prepare correspondence, reports, presentations, agendas and minutes.
• Receive, screen, direct incoming calls, visitors, mail and email.
• Manage complex diaries and coordinate meetings and appointments.
• Arrange flights, accommodation and travel requirements.
• Manage expenses for senior stakeholders as required.
• Provide reception cover and general office support when needed.
• Support internal communications, including Town Hall slides and coordination.
• Coordinate the employee recognition scheme.
• Research and summarize complex information in preparation for meetings and projects.
• Attend staff meetings, take notes and track actions.
• Manage and maintain distribution lists.
• Perform other duties as assigned.

Skills

Executive support

Organization & time-management

Communication

Discretion & confidentiality

Problem-solving

Flexibility

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Diary management

Travel coordination

Expense management

Report preparation

Meeting coordination

Information research

Job description

• Provide exceptional support to two VPs
• Prepare correspondence, reports, presentations, agendas, and minutes
• Receive, screen, and direct incoming calls, visitors, mail, and email
• Manage complex diaries and coordinate meetings and appointments
• Arrange flights, accommodation, and other travel requirements
• Manage expenses for senior stakeholders as required
• Provide reception cover and general office support when needed
• Support internal communications, including Town Hall slides and coordination
• Coordinate the employee recognition scheme
• Research and summarize complex information in preparation for meetings and projects
• Attend staff meetings, take notes, and track actions
• Manage and maintain distribution lists
• Perform other duties as assigned

Requirements

• Previous experience gained as an Executive Assistant, Personal Assistant or in a similar role
• Excellent organizational and time-management skills, with the ability to manage multiple priorities simultaneously
• Excellent Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint
• Strong written and verbal communication skills
• Excellent attention to detail and a high standard of accuracy
• Comfortable working in a fast-paced environment where priorities can change quickly
• Professional, personable and confident when dealing with senior stakeholders
• Discreet and trustworthy, with the ability to handle confidential information
• Strong problem-solving skills and a practical, can-do approach
• Flexible, adaptable and willing to get involved across a broad range of responsibilities

Core Competencies

Demonstrates exceptional organizational and time-management skills while providing comprehensive support to senior executives. Proficient in Microsoft Office Suite and capable of handling confidential information with discretion.

Highest-signal resume keywords

• Executive Assistant Experience
• Microsoft Office Proficiency
• Strong Written And Verbal Communication
• Organizational And Time-Management Skills
• Problem-Solving Skills

Hard Skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Diary Management
• Travel Coordination
• Expense Management
• Report Preparation
• Meeting Coordination
• Information Research

Soft Skills

• Attention To Detail
• Interpersonal Skills
• Adaptability
• Confidentiality
• Professionalism

Industry Keywords

• Executive Support
• Internal Communications
• Employee Recognition Scheme
• Fast-Paced Environment
• Stakeholder Management