Executive Assistant

Doncasters; Greater London; On-site; GBP 32,000 - 46,000; Full time

Job summary

Doncasters is seeking an organised Executive PA to support the executive team from our London HQ. The role involves confidential administrative duties, diary management, and coordinating complex travel arrangements on a global scale.

You will organise conferences and events, manage meetings, and liaise with external partners to ensure smooth operations for the leadership team.

Qualifications

• Proven experience as an Executive Assistant/PA to C-suite with board support.
• Experience coordinating events, meetings and complex travel arrangements.

Responsibilities

• Manage diaries, schedule meetings and coordinate conference calls.
• Organise conferences, offsite events and internal team meetings.
• Arrange national and international travel, including itineraries and logistics.
• Be a system administrator for the internal travel system; support employees globally and liaise with providers (Egencia/Concur) and advisors.
• Record, process and monitor expense claims.

Skills

Executive support

Event coordination

Travel management

Job description

The Role

This is an exciting, opportunity to join our HQ team, you will provide confidential, high level administrative and organisational support to the executive team!

Some key responsibilities:

• Manage diaries, schedule meetings and coordinate conference calls.
• Organise conferences, offsite events and internal team meetings.
• Arrange national and international travel, including itineraries and, logistics.
• Be a system administrator for our internal travel system supporting employees globally in making and approving travel requests. Liaise externally with third part providers such as Egencia or Concur, financial and legal advisors etc as required.
• Record, process and monitor expense claims.

This is a fantastic role for a highly organised and proactive individual who thrives in a fast-paced environment!

Interested?

If you have any of the below skills, we would love to talk to you about your next career move:

To succeed as an executive PA, you will have proven experience working as an Executive Assistant/ PA for C-suite executives and offering board support.

As well as experience coordinating events, meetings and complex travel arrangements. You will have communication, interpersonal and organisational skills to ensure tasks are communicated effectively and done effectively.