Executive Assistant, EA

Jobtailor; West of England; On-site; GBP 32,000 - 42,000; Full time

Job summary

Jobtailor in the United Kingdom is seeking an experienced Executive Assistant to provide high-level support to the COO, Operations Director, Head of Consulting and Senior Adviser. You will manage complex diaries, coordinate cross-team communication and arrange international travel, while handling confidential information with discretion.

The role requires at least 3 years of EA experience, excellent written and verbal communication, and the ability to work under pressure.

Qualifications

• Minimum of 3+ years’ experience as an Executive Assistant.
• Advanced MS Office skills.
• Confidence speaking to and influencing senior management.
• Strong organisational and problem-solving skills with impeccable multi-tasking abilities.
• Excellent written and verbal communication skills.
• Ability to work independently, under pressure and to tight deadlines.
• Exceptional interpersonal skills.
• Reliable and honest.
• Must meet security requirements before appointment, including full security check / Security Check (SC) clearance.
• Must have lived in the UK for the last 5 years.
• Clearance must be obtained without caveats preventing performance of the role.
• Must be able and willing to attend the Bristol office as and when required.
• Unable to offer visa sponsorship.
• Desirable: high emotional intelligence
• Desirable: team-player orientation

Responsibilities

• Provide proactive, high-level executive support to the COO, Operations Director, Head of Consulting and Senior Adviser
• Coordinate collaboration and communication between leadership and wider teams
• Manage complex and dynamic diaries, appointments, meetings, briefings and actions
• Coordinate executive communications and responses to enquiries and correspondence
• Build relationships with clients, partners and key stakeholders
• Arrange and manage domestic and international travel, itineraries, accommodation and transportation
• Process executive expenses accurately and compliantly
• Maintain confidential electronic and physical filing systems
• Identify improvements to administrative processes, systems and ways of working
• Plan and coordinate internal and external events, including venues, invitations, logistics and stakeholder communications
• Handle highly sensitive information with discretion and confidentiality
• Support continuous improvement, employee experience and internal initiatives
• Support internal capability, innovation and learning initiatives
• Assist with ad hoc personal administration for senior leaders
• Undertake additional duties and projects requested by Directors

Skills

Executive support

Advanced MS Office

Senior management influence

Organizational skills

Communication skills

Under pressure / tight deadlines

Interpersonal skills

Reliability & honesty

Security clearance

UK residency (5 years)

Attend Bristol office

Visa sponsorship not available

Emotional intelligence (desirable)

Team-player (desirable)

Tools

MS Office

Job description

• Provide proactive, high-level executive support to the COO, Operations Director, Head of Consulting and Senior Adviser
• Coordinate collaboration and communication between leadership and wider teams
• Manage complex and dynamic diaries, appointments, meetings, briefings and actions
• Coordinate executive communications and responses to enquiries and correspondence
• Build relationships with clients, partners and key stakeholders
• Arrange and manage domestic and international travel, itineraries, accommodation and transportation
• Process executive expenses accurately and compliantly
• Maintain confidential electronic and physical filing systems
• Identify improvements to administrative processes, systems and ways of working
• Plan and coordinate internal and external events, including venues, invitations, logistics and stakeholder communications
• Handle highly sensitive information with discretion and confidentiality
• Support continuous improvement, employee experience and internal initiatives
• Support internal capability, innovation and learning initiatives
• Assist with ad hoc personal administration for senior leaders
• Undertake additional duties and projects requested by Directors

Requirements

• Minimum of 3+ years’ experience as an Executive Assistant
• Advanced MS Office skills
• Confidence speaking to and influencing senior management
• Strong organisational and problem-solving skills with impeccable multi-tasking abilities
• Excellent written and verbal communication skills
• Ability to work independently, under pressure and to tight deadlines
• Exceptional interpersonal skills
• Reliable and honest
• Must meet security requirements before appointment, including full security check / Security Check (SC) clearance
• Must have lived in the UK for the last 5 years
• Clearance must be obtained without caveats preventing performance of the role
• Must be able and willing to attend the Bristol office as and when required
• Unable to offer visa sponsorship
• Desirable: high emotional intelligence
• Desirable: team-player orientation

Core Competencies

Demonstrates advanced organizational and communication capabilities, providing high-level executive support while managing complex schedules and sensitive information. Proficient in MS Office and adept at fostering relationships with stakeholders to enhance operational efficiency.

Highest-signal resume keywords

• Executive Support
• Advanced MS Office Skills
• Organizational Skills
• Communication Skills
• Security Check Clearance

Hard Skills

• Diary Management
• Travel Coordination
• Expense Processing
• Event Planning
• Administrative Process Improvement

Soft Skills

• Interpersonal Skills
• Problem-Solving Skills
• Emotional Intelligence
• Reliability
• Team-Player Orientation

Industry Keywords

• Confidentiality
• Stakeholder Communication
• UK Residency Requirement
• Security Requirements
• Continuous Improvement