Personal Assistant

Jobtailor; West of England; On-site; GBP 45,000 - 65,000; Full time

Job summary

Jobtailor in the United Kingdom seeks a proactive Personal Assistant/Executive Assistant to provide high-level support to the CEO and Founder & Strategic Partnerships Director. You will coordinate collaboration across leadership, manage complex diaries, and handle executive communications.

The role requires 3+ years of EA experience, advanced MS Office, and the ability to work under pressure. You will arrange domestic and international travel, handle expenses, maintain confidential filing, and

Qualifications

• Minimum of 3+ years’ experience as a Personal Assistant/Executive Assistant.
• Advanced MS Office skills.
• Confident speaking to and influencing senior management.
• Strong organisational and problem-solving skills with impeccable multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to work independently, under pressure, and to tight deadlines.
• Exceptional interpersonal skills.
• Must meet full security check requirements before appointment.
• Must have lived in the UK for the last 5 years.
• Must obtain Security Check (SC) security clearance without role-preventing caveats.
• Able and willing to attend the Bristol office as and when required.
• No visa sponsorship available.
• High degree of emotional intelligence (desirable)
• Team-player orientation (desirable)

Responsibilities

• Provide proactive, high-level executive and personal support to the CEO and Founder & Strategic Partnerships Director.
• Coordinate collaboration and communication between leadership and wider teams.
• Manage complex diaries, appointments, meetings, briefings, and action items.
• Coordinate executive communications and respond professionally to enquiries and correspondence.
• Build relationships with clients, partners, and key stakeholders.
• Arrange domestic and international business travel, including itineraries, accommodation, transportation, and logistics.
• Coordinate personal travel, appointments, reservations, and administrative arrangements.
• Provide discreet assistance with personal commitments.
• Anticipate senior leaders’ needs and manage competing professional and personal priorities.
• Process expenses accurately and compliantly.
• Maintain confidential electronic and physical filing systems.
• Identify improvements to administrative processes, systems, and ways of working.
• Plan and coordinate internal and external events.
• Handle highly sensitive information with discretion and confidentiality.
• Support continuous improvement, internal capability, innovation, and learning initiatives.
• Assist with personal administration, bookings, reservations, gifts, celebrations, and life-admin activities.
• Undertake additional duties and projects requested by Directors.

Skills

Advanced MS Office skills

Diary management

Executive communication

Interpersonal skills

Multitasking abilities

Problem-solving

Team-player orientation

Independent working

Pressure handling

Tools

Microsoft Office

Job description

• Provide proactive, high-level executive and personal support to the CEO and Founder & Strategic Partnerships Director
• Coordinate collaboration and communication between leadership and wider teams
• Manage complex diaries, appointments, meetings, briefings, and action items
• Coordinate executive communications and respond professionally to enquiries and correspondence
• Build relationships with clients, partners, and key stakeholders
• Arrange domestic and international business travel, including itineraries, accommodation, transportation, and logistics
• Coordinate personal travel, appointments, reservations, and administrative arrangements
• Provide discreet assistance with personal commitments
• Anticipate senior leaders’ needs and manage competing professional and personal priorities
• Process expenses accurately and compliantly
• Maintain confidential electronic and physical filing systems
• Identify improvements to administrative processes, systems, and ways of working
• Plan and coordinate internal and external events
• Handle highly sensitive information with discretion and confidentiality
• Support continuous improvement, internal capability, innovation, and learning initiatives
• Assist with personal administration, bookings, reservations, gifts, celebrations, and life-admin activities
• Undertake additional duties and projects requested by Directors

Requirements

• Minimum of 3+ years’ experience as a Personal Assistant/Executive Assistant
• Advanced MS Office skills
• Confident speaking to and influencing senior management
• Strong organisational and problem-solving skills with impeccable multitasking abilities
• Excellent written and verbal communication skills
• Ability to work independently, under pressure, and to tight deadlines
• Exceptional interpersonal skills
• Reliable and honest
• Must meet full security check requirements before appointment
• Must have lived in the UK for the last 5 years
• Must obtain Security Check (SC) security clearance without role-preventing caveats
• Able and willing to attend the Bristol office as and when required
• No visa sponsorship available
• High degree of emotional intelligence (desirable)
• Team-player orientation (desirable)

Core Competencies

Demonstrates advanced organizational and communication capabilities essential for providing high-level executive support, managing complex schedules, and maintaining confidentiality. Proficient in coordinating travel logistics and fostering relationships with key stakeholders while ensuring compliance with security requirements.

Highest-signal resume keywords

• Advanced MS Office Skills
• 3+ Years Experience as Personal Assistant
• Strong Organisational Skills
• Excellent Written and Verbal Communication Skills
• Security Check (SC) Clearance

ATS Optimization Keywords

Hard Skills

• Diary Management
• Travel Coordination
• Expense Processing
• Event Planning
• Administrative Process Improvement

Soft Skills

• Interpersonal Skills
• Emotional Intelligence
• Problem-Solving Skills
• Multitasking Abilities
• Team-Player Orientation

Industry Keywords

• Confidentiality
• Executive Support
• Stakeholder Management
• Communication Coordination
• UK Residency Requirement