Executive Assistant

Jobtailor; Bingley; On-site; GBP 40,000 - 65,000; Full time

Job summary

Jobtailor in the United Kingdom seeks an experienced Executive Assistant to provide proactive, high-level support to the UK Managing Director, coordinating with the CFO, Leadership Team, Damartex Group and external stakeholders.

The role involves preparing presentations and executive documentation, organizing Leadership Team meetings and Board activities, tracking actions, and managing calendars, travel and confidential information. Strong MS 365 skills and stakeholder management are essential.

Qualifications

• Significant experience as an Executive Assistant or similar supporting senior leaders.
• Exceptional organizational skills with ability to manage multiple priorities.
• Strong judgement, initiative and autonomous working style.
• Excellent written and verbal communication skills.
• Experience producing executive-level documentation and reports.
• Strong stakeholder management experience.
• Proven track record coordinating projects and tracking actions.
• Discretion handling confidential information.
• MS 365 proficiency including Outlook, PowerPoint, Teams, SharePoint.

Responsibilities

• Provide proactive, high-level Executive Assistant support to the UK Managing Director
• Coordinate between the Managing Director, CFO, Leadership Team, Damartex Group and external stakeholders
• Prepare presentations, briefings, meeting packs and executive documentation
• Coordinate Leadership Team meetings, Board-related activities and major business events
• Record, track and deliver meeting and project actions
• Monitor priorities, projects and action plans, highlighting risks, delays and issues
• Handle confidential, commercially sensitive and people-related information
• Support the UK internal communications calendar alongside the People Team
• Draft leadership communications and coordinate town hall meetings
• Support colleague engagement activities
• Manage internal communication channels including Teams and SharePoint
• Manage complex diaries, travel arrangements, meetings and forward planning

Skills

Executive support

Stakeholder management

Microsoft 365 proficiency

Project coordination

Written and verbal communication

Tools

Outlook

PowerPoint

Teams

SharePoint

Job description

• Provide proactive, high-level Executive Assistant support to the UK Managing Director
• Coordinate between the Managing Director, CFO, Leadership Team, Damartex Group and external stakeholders
• Prepare presentations, briefings, meeting packs and executive documentation
• Coordinate Leadership Team meetings, Board-related activities and major business events
• Record, track and deliver meeting and project actions
• Monitor priorities, projects and action plans, highlighting risks, delays and issues
• Handle confidential, commercially sensitive and people-related information
• Support the UK internal communications calendar alongside the People Team
• Draft leadership communications and coordinate town hall meetings
• Support colleague engagement activities
• Manage internal communication channels including Teams and SharePoint
• Manage complex diaries, travel arrangements, meetings and forward planning

Requirements

• Significant experience as an Executive Assistant, Executive Business Partner or similar role supporting senior executive leaders
• Exceptional organisational and planning skills, with the ability to manage multiple priorities and deadlines
• Strong judgement, initiative and confidence to work autonomously
• Excellent written and verbal communication skills
• Experience producing professional presentations, reports, briefings and executive-level documentation
• Strong stakeholder management skills
• Proven experience coordinating projects, tracking actions and ensuring delivery against deadlines
• Exceptional discretion when handling confidential and commercially sensitive information
• Highly proficient in Microsoft 365, particularly Outlook, PowerPoint, Teams and SharePoint
• Adaptable, resilient and calm under pressure, with a proactive and positive approach

Core Competencies

Demonstrates exceptional organizational and planning skills, with a strong ability to manage multiple priorities and deadlines while supporting senior executive leaders. Proficient in handling confidential information and producing professional executive-level documentation.

Highest-signal resume keywords

• Executive Assistant Experience
• Stakeholder Management
• Microsoft 365 Proficiency
• Project Coordination
• Written And Verbal Communication

ATS Optimization Keywords

Hard Skills

• Executive Documentation
• Presentation Preparation
• Meeting Coordination
• Action Tracking
• Project Management

Soft Skills

• Organizational Skills
• Judgement
• Initiative
• Discretion
• Adaptability

Industry Keywords

• Executive Support
• Leadership Team Coordination
• Confidential Information Handling
• Colleague Engagement Activities
• Internal Communications

Tools & Technologies

• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Teams
• Microsoft SharePoint