Executive Assistant

Pertemps Bond; Johnstone; Hybrid; GBP 19.000 - 27.000; Vollzeit

Zusammenfassung

Pertemps Bond is seeking an Executive Personal Assistant to provide high-level support to the Chief Officer in a hybrid role based in Johnstone. The position is temporary for up to 12 months with a pay rate of £16.48 per hour.

You will manage an extensive diary, handle the Chief Officer’s inbox, prepare papers, and take minutes. Strong MS Office skills, discretion and proactive, independent work are essential.

Qualifikationen

• Significant experience as a PA at executive or senior leadership level.
• Ability to engage with strategic priorities and senior-level decisions.
• Excellent diary management with complex scheduling and competing demands.
• Proven experience managing busy mailboxes and prioritising correspondence.
• Strong minute-taking skills capturing discussions, decisions and actions.
• Proficient in Microsoft Office applications including Outlook, Word, Excel and PowerPoint.

Aufgaben

• Provide executive-level PA and administrative support to the Chief Officer.
• Manage an extensive and complex diary, coordinating meetings and priorities.
• Oversee the Chief Officer’s mailbox, prioritising correspondence and actions.
• Support day-to-day running of the Chief Officer’s office and priorities.
• Arrange meetings, prepare agendas, collate papers and take accurate minutes.
• Coordinate and follow up on strategic business activities with deadlines.
• Prepare, format and manage documents, reports, presentations and correspondence.
• Handle confidential information with discretion and professionalism.
• Liaise confidently with senior colleagues, stakeholders and external contacts.

Kenntnisse

Executive pa experience

Diary management

Email/mailbox management

Minute taking

Stakeholder liaison

Discretion and confidentiality

Tools

Outlook

Word

Excel

PowerPoint

Jobbeschreibung

Executive Personal Assistant
Location: Johnstone, Renfrewshire
Working pattern: Hybrid - a combination of office-based and home working
Pay Rate: £16.48
Duration: Temporary for up to 12 months

Key Responsibilities:

• Provide comprehensive executive-level PA and administrative support to the Chief Officer
• Manage an extensive and complex diary, coordinating meetings, appointments and competing priorities effectively
• Oversee the Chief Officer’s mailbox, prioritising correspondence, monitoring actions and ensuring timely responses
• Support the day-to-day running of the Chief Officer’s office, ensuring key activities and priorities are managed efficiently
• Arrange meetings, prepare agendas, collate papers and undertake accurate minute-taking, including recording decisions and actions
• Assist with the coordination and follow-up of strategic business activities, ensuring actions and deadlines are monitored and progressed
• Prepare, format and manage professional documents, reports, presentations and correspondence
• Handle confidential and sensitive information with the utmost discretion and professionalism
• Liaise confidently with senior colleagues, stakeholders and external contacts on behalf of the Chief Officer

Key Skills and Experience:

• Significant experience working as a PA at executive or senior leadership level
• The confidence and capability to engage with the strategic business of an organisation and understand the importance of senior-level priorities
• Excellent diary management skills, with the ability to coordinate complex schedules and manage competing demands
• Strong experience managing busy mailboxes, prioritising correspondence and exercising sound judgement
• Proven minute-taking skills, with the ability to accurately capture discussions, decisions and actions
• Full proficiency in Microsoft Office and other relevant office applications, including Outlook, Word, Excel and PowerPoint
• Exceptional organisational skills, attention to detail and the ability to work effectively under pressure
• Excellent written and verbal communication skills, together with a professional and confident manner
• A high level of discretion, integrity and the ability to handle confidential information appropriately
• A flexible, adaptable and proactive approach, with the ability to work independently and use initiative

If you are an experienced executive-level PA who thrives in a senior support role and looking for your next challenge,