Executive Assistant

Confidential; Inverness; Hybrid; GBP 22,000 - 30,000; Full time

Job summary

Confidential Highlands-based organisation is seeking an experienced Executive Assistant to support senior leaders in a fast-paced environment. Hybrid working from Inverness, you will manage complex diaries and coordinate governance activities during a busy period.

You will prepare briefing materials, coordinate meetings, monitor executive mailboxes, track actions and deadlines, and support governance administration while maintaining confidentiality and professional communication.

Qualifications

• Experience providing high-level executive, senior leadership or governance support within a complex organisation.
• Exceptional diary management, meeting coordination and administrative skills.
• Ability to prioritise multiple tasks and deadlines with discretion.

Responsibilities

• Manage complex diaries and coordinate meetings for senior stakeholders.
• Support governance-related administration and prepare briefing materials, agendas and meeting documentation.
• Monitor executive mailboxes, track actions and deadlines, and maintain records.

Skills

Diary management

Meeting coordination

Administrative skills

Discretion

Microsoft 365

Tools

Outlook

Teams

Word

Excel

SharePoint

Job description

Your new company

Hays are delighted to be supporting a respected organisation in the Highlands with the recruitment of a temporary Executive Assistant to join their team on an initial 3-month assignment, which may have the potential to extend. This is an excellent opportunity for an experienced Executive Assistant or senior administrator to provide essential support to senior leaders within a fast-paced and professional environment. Working on a hybrid basis from Inverness, you will join a busy and collaborative team, playing a key role in ensuring the smooth coordination of executive and governance activities during a particularly busy period.

Your new role

As Executive Assistant, you will provide comprehensive administrative and organisational support to senior stakeholders and the wider Executive Office function. You will be responsible for managing complex diaries, coordinating meetings and ensuring the effective handling of correspondence and enquires. Your ability to anticipate priorities, manage competing demands and maintain confidentiality will be essential to success in the role. You will support the coordination of briefing materials, agendas and meeting documentation for senior leadership meetings, boards and committees, ensuring that information is prepared accurately and distributed within agreed timescales. The role will also involve monitoring shared and executive mailboxes, tracking actions and deadlines, maintaining records and supporting governance-related administration. Acting as a professional point of contact on behalf of the Executive Office, you will work closely with internal stakeholders to ensure the smooth delivery of executive support services whilst helping to maintain continuity during a period of increased workload.

What you’ll need to succeed

To be successful in this role, you will have previous experience providing high-level executive, senior leadership or governance support within a complex organisation. You will demonstrate exceptional diary management, meeting coordination and administrative skills, alongside experience managing busy inboxes and handling confidential information with discretion. You will possess strong organisational skills with the ability to prioritise multiple tasks and deadlines effectively. Experience supporting boards, committees, leadership teams or governance functions would be highly advantageous. You will be a confident communicator with excellent attention to detail and strong working knowledge of Microsoft 365 applications, including Outlook, Teams, Word, Excel and SharePoint. Candidates with previous experience within the public sector or similarly regulated environments will be particularly well suited to this opportunity. Ideally, ou will live within a commutable distance to Inverness as this role will involve hybrid working in the office. You will also be required to go through a Disclosure Scotland application.

What you’ll get in return

In return, you will secure a rewarding temporary assignment within a highly professional environment, gaining exposure to senior leadership teams and executive-level operations. This role offers a competitive hourly rate of pay, hybrid working, a supportive team environment and the opportunity to make an immediate impact within an established organisation. This role may also be extended beyond the original 3-month period.

• rewarding temporary assignment within a highly professional environment
• gaining exposure to senior leadership teams and executive-level operations
• competitive hourly rate of pay
• hybrid working
• a supportive team environment
• the opportunity to make an immediate impact within an established organisation