Executive Assistant

Greater London Authority; Greater London; Hybrid; GBP 44,000 - 53,000; Full time

Benefits offered by this job

Hybrid working

Generous annual leave

Job summary

Greater London Authority is seeking an experienced Executive Assistant to provide strategic and operational support within a senior leadership environment. This role involves managing complex schedules, coordinating governance activities and acting as a trusted partner to senior leaders across internal teams and external stakeholders.

The role goes beyond diary management, with responsibilities built around supporting decision-making, preparing briefing papers, and contributing to organisational

Qualifications

• Significant experience supporting senior executives or directors in a complex organisation.
• Outstanding diary, meeting and stakeholder management skills.
• Exceptional written and verbal communication abilities.
• Experience producing high-quality briefings, reports, presentations and correspondence.
• Strong organisational skills with the ability to manage multiple priorities.

Responsibilities

• Manage complex and ever-changing diaries, meetings and schedules.
• Coordinate senior-level meetings, briefings, agendas and governance activities.
• Prepare high-quality correspondence, presentations, reports and briefing papers.
• Act as a key point of contact for internal and external stakeholders.
• Monitor actions, deadlines and strategic priorities, ensuring timely follow-up and delivery.
• Support governance processes, decision-making forums and executive meetings.
• Coordinate information from multiple sources and present it clearly.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist with planning, prioritisation and workload management across a busy executive function.
• Contribute to continuous improvement initiatives and effective business operations.

Skills

Executive support

Diary management

Stakeholder management

Communication

Governance support

Tools

Microsoft Office

Outlook

PowerPoint

Excel

Job description

Permanent | £48,427 per annum London (Hybrid Working)

Are you an experienced Executive Assistant who thrives in a fast-paced, high-profile environment?

We are seeking an exceptional Executive Assistant to provide strategic and operational support within a senior leadership environment. This is a unique opportunity to work at the heart of a large and complex organisation, supporting key decision-making processes, managing competing priorities, and ensuring the smooth running of a busy executive office.

This role goes beyond traditional diary management. You will be a trusted partner, acting as a critical link between senior leaders, internal teams and external stakeholders, helping to drive organisational priorities and deliver real impact.

Key Responsibilities

• Manage complex and ever-changing diaries, meetings and schedules.
• Coordinate senior-level meetings, briefings, agendas and governance activities.
• Prepare high-quality correspondence, presentations, reports and briefing papers.
• Act as a key point of contact for internal and external stakeholders.
• Monitor actions, deadlines and strategic priorities, ensuring timely follow-up and delivery.
• Support governance processes, decision-making forums and executive meetings.
• Coordinate information from multiple sources and present it in a clear and concise manner.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist with planning, prioritisation and workload management across a busy executive function.
• Contribute to continuous improvement initiatives and effective business operations.

About You

We are looking for a proactive and highly organised professional who can operate confidently at senior level.

You will have:

• Significant experience supporting senior executives or directors within a complex organisation.
• Outstanding diary, meeting and stakeholder management skills.
• Exceptional written and verbal communication abilities.
• Experience producing high-quality briefings, reports, presentations and correspondence.
• Strong organisational skills with the ability to manage multiple priorities simultaneously.
• Confidence working with senior stakeholders and building effective professional relationships.
• Sound judgement, discretion and the ability to handle highly confidential information.
• Excellent attention to detail and a commitment to delivering work to a high standard.
• A proactive approach with the ability to anticipate needs and resolve issues before they arise.Strong Microsoft Office skills, particularly Outlook, Word, PowerPoint and Excel.

What's on Offer?

• Salary of £48,427 per annum
• Flexible hybrid working arrangements
• Generous annual leave entitlement
• The chance to work in a high-profile and impactful organisation where your contribution will directly support strategic delivery and organisational success

This is an excellent opportunity for an experienced Executive Assistant looking to take the next step in their career within a dynamic and influential environment.