Executive Assistant – Senior Leadership

Career Legal; Greater London; Hybride; GBP 48 000 - 60 000; Plein temps

Résumé du poste

Career Legal is seeking an Executive Assistant – Senior Leadership to provide high-level support to the COO and senior leadership. This brand-new role focuses on governance, operational efficiency, and business operations within a fast-paced professional services environment.

The role offers hybrid working (3/2) and requires proactive, discreet, and highly organised individuals who can manage competing priorities while maintaining strong stakeholder relationships.

Qualifications

• Previous experience as an Executive Assistant or Senior PA supporting senior stakeholders.
• Strong diary management, organisational and prioritisation skills.
• Excellent communication and attention to detail.
• Proactive, independent worker with a professional approach.
• Experience in risk, governance or company secretarial matters is desirable.

Responsabilités

• Provide proactive executive support to senior leadership, including complex diary management and coordinating meetings, travel and appointments.
• Prepare agendas, reports, presentations, briefing notes and meeting materials.
• Coordinate Management Board, Partnership and governance meetings, including minute-taking and tracking actions.
• Support with partnership administration, governance, and risk & compliance activities.
• Monitor deadlines, maintain accurate records and ensure timely completion of actions.
• Coordinate business projects, operational initiatives and internal communications.
• Act as a key point of contact for Partners, Directors and internal and external stakeholders.
• Handle confidential information with the utmost discretion.
• Identify opportunities to improve administrative processes and operational efficiency.

Connaissances

Diary management

Organisational skills

Prioritisation

Communication skills

Stakeholder support

Outils

Microsoft Office

Description du poste

Executive Assistant – Senior Leadership

An excellent opportunity to join a leading firm in a newly created Executive Assistant role, providing high-level executive and administrative support to the senior leadership team, with a primary focus on the COO.

The successful candidate will play a key role in supporting leadership activities, business operations and governance processes. You will be highly organised, discreet and proactive, with the ability to manage competing priorities and thrive in a fast-paced professional services environment.

This is a brand new role within the firm, so offers real scope to make it your own!

Hybrid working: 3/2

Key Responsibilities

• Provide proactive executive support to senior leadership, including complex diary management and coordinating meetings, travel and appointments.
• Prepare agendas, reports, presentations, briefing notes and meeting materials.
• Coordinate Management Board, Partnership and governance meetings, including minute-taking and tracking actions.
• Support with partnership administration, governance, and risk & compliance activities.
• Monitor deadlines, maintain accurate records and ensure timely completion of actions.
• Coordinate business projects, operational initiatives and internal communications.
• Act as a key point of contact for Partners, Directors and internal and external stakeholders.
• Handle confidential information with the utmost discretion.
• Identify opportunities to improve administrative processes and operational efficiency.

Skills & Experience

Essential:

• Previous experience as an Executive Assistant, Senior PA or in a similar role supporting senior stakeholders.
• Strong diary management, organisational and prioritisation skills.
• Excellent communication skills and attention to detail.
• Strong Microsoft Office skills.
• A proactive, flexible and professional approach, with the ability to work independently and manage competing demands.

Desirable:

• Exposure to risk, compliance, governance or company secretarial matters.
• Experience coordinating projects and supporting senior leadership teams.