Executive Assistant

Pontoon; Greater London; Presencial; GBP 42.000 - 48.000; Jornada completa

Descripción de la vacante

Pontoon is seeking an Executive Assistant in London to provide high-level support to a Senior Executive. This temporary 4-month contract requires handling complex administrative tasks, travel arrangements, calendar management, and confidential communications.

The ideal candidate will demonstrate strong organisational skills, discretion, and the ability to work autonomously in a fast-paced financial services environment. Experience with budgeting and preparing reports is a plus.

Formación

• Proven experience as an Executive Assistant or similar role in a complex environment.
• Excellent organisational and time management abilities.
• Strong written and verbal communication with different audiences.
• High discretion with sensitive information and confidentiality.
• Proactive, autonomous approach to problem solving.
• Basic bookkeeping/accounting knowledge is a plus.

Responsabilidades

• Independently handle a full range of administrative tasks for an EC member or Senior Executive.
• Manage communications with direct reports and maintain information flow.
• Schedule meetings, coordinate travel, and manage calendars.
• Anticipate and resolve high-complexity issues autonomously.
• Research, compile, analyse, and summarise information for reports.
• Prepare correspondence, memoranda, and reports with accurate tone and format.
• Assist with budgets and budget presentations with direct reports.
• Handle billing and expense activities and resolve related issues.
• Engage with internal and external stakeholders with discretion and diplomacy.

Conocimientos

Executive support experience

Organisational skills

Communication skills

Discretion and professionalism

Autonomous problem solving

Descripción del empleo

Executive Assistant

Location: London (4 days onsite)
Contract Type: Temporary (4-Month with Potential for Extension)

Our client, a leading financial institution, is seeking a highly skilled Executive Assistant to provide exceptional support to a Senior Executive within their organisation. This is an exciting opportunity for a detail-oriented professional who thrives in a fast-paced environment and is adept at managing complex administrative tasks.

Key Responsibilities:

• Independently handle a full range of advanced administrative activities for an Executive Committee (EC) member or Senior Executive.
• Manage communications and interactions with direct reports, ensuring a seamless flow of information.
• Schedule meetings, coordinate travel arrangements, and maintain calendars for the assigned executive.
• Exercise autonomy in anticipating and resolving a diverse range of high-complexity issues.
• Conduct extensive research, compile, analyse, and summarise information for reports and correspondence.
• Prepare and review correspondences, memoranda, and reports ensuring accuracy and alignment with the executive's tone.
• Develop budgets and prepare budget presentations in collaboration with direct reports.
• Handle billing and expense activities, resolving any associated issues efficiently.
• Engage with internal and external stakeholders with tact, diplomacy, and confidentiality.

Ideal Candidate:

• Proven experience as an Executive Assistant or in a similar administrative role, preferably within a complex business environment.
• Exceptional organisational and time management skills, with the ability to juggle multiple priorities effectively.
• Strong communication skills, both written and verbal, with the ability to tailor messages to suit various audiences.
• High level of discretion and professionalism, with experience managing sensitive information.
• A proactive approach to problem-solving and the ability to work autonomously.
• Familiarity with basic bookkeeping/accounting principles is a plus.

Why Join Our Client?

This position offers a fantastic opportunity to contribute to a dynamic team within a prestigious financial institution. The role is based in the vibrant area of Blackfriars, where you will be part of a supportive and collaborative environment.

Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.