Executive Assistant

Artemide Recruitment Ltd; City Of London; On-site; GBP 42,000 - 65,000; Full time

Job summary

Artemide Recruitment Ltd presents an opportunity with a research-led merchant bank in Central London; they seek a warm, highly organised Executive Assistant & Office Manager to join their small, growing team.

The role combines senior executive support with managing the office; you will be the first point of contact for clients and visitors and support leadership on projects, events, and office operations in a fast-paced environment.

Qualifications

• Proven experience as an Executive Assistant, ideally combined with office management responsibilities.
• Background in financial markets or financial services is highly desirable.
• Strong numeracy and administrative skills.
• Excellent written and verbal communication skills.
• Exceptional organisation and attention to detail, with work delivered accurately and complete.
• A proactive self-starter who takes ownership of tasks and sees them through.
• Comfortable working in a fast-paced, evolving environment and confident to ask questions rather than make assumptions.
• A naturally friendly, approachable personality who makes people feel welcome.

Responsibilities

• Providing full executive support to the Chairman, including diary management, meeting preparation, travel planning and restaurant reservations
• Assisting the COO on a range of business projects spanning commercial, legal, events and onboarding of new joiners
• Organising internal and client meetings, team offsites and corporate events
• Welcoming clients, partners and guests and acting as the professional face of the office
• Overseeing daily office operations, including supplies, meeting room bookings, refreshments and general upkeep
• Managing relationships with suppliers, cleaning contractors and building management
• Acting as first point of contact for basic IT issues and liaising with external support where needed

Skills

Executive support

Administrative skills

Strong numeracy

Written communication

Tools

Microsoft Office

Canva

Adobe

Monday.com

Job description

Our client, a research-led merchant bank in Central London, is seeking a warm and highly organised Executive Assistant & Office Manager to join their small and growing team.

Specialising in energy, critical materials and infrastructure, the firm advises global corporates and investors and is expanding thoughtfully to protect its close-knit, entrepreneurial culture.

This is a varied, hands-on position combining senior executive support with the smooth running of the office.

The successful candidate will be the first person clients and visitors meet, and a reliable go-to for both the leadership team and colleagues.

Key responsibilities include

• Providing full executive support to the Chairman, including diary management, meeting preparation, travel planning and restaurant reservations
• Assisting the COO on a range of business projects spanning commercial, legal, events and onboarding of new joiners
• Organising internal and client meetings, team offsites and corporate events
• Welcoming clients, partners and guests and acting as the professional face of the office
• Overseeing daily office operations, including supplies, meeting room bookings, refreshments and general upkeep
• Managing relationships with suppliers, cleaning contractors and building management
• Acting as first point of contact for basic IT issues and liaising with external support where needed

Requirements

• Proven experience as an Executive Assistant, ideally combined with office management responsibilities
• Background in financial markets or financial services is highly desirable
• Strong numeracy and administrative skills
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint)
• Experience with Canva, Adobe or Monday.com would be an advantage
• Excellent written and verbal communication skills
• Exceptional organisation and attention to detail, with work delivered accurately and complete
• A proactive self-starter who takes ownership of tasks and sees them through
• Comfortable working in a fast-paced, evolving environment and confident to ask questions rather than make assumptions
• A naturally friendly, approachable personality who makes people feel welcome

Details

• Working Hours: Full-time, Monday to Friday, fully office-based in Central London
• Salary Offered: Competitive
• Start Date: As soon as the right candidate is found