Executive Assistant

Contechs Consulting; Essex; On-site; GBP 32,000 - 42,000; Full time

Job summary

Contechs Consulting is seeking an Executive Assistant for a 6-month contract in Dunton, Essex. The role focuses on high-level calendar and stakeholder coordination, proactive issue handling, and confidential support for the Vice President.

You will prepare briefing papers, manage travel, and maintain governance documents. The candidate should bring strong written communication, proficiency in PowerPoint, Excel and Outlook/Teams, and the ability to interact with senior counterparts with tact and

Qualifications

• Experience providing high-level support in a demanding, senior-level environment.
• Evidence of managing complex programmes, operations or events for a senior leader or board.
• Ability to anticipate needs and act proactively with discretion.
• Strong critical thinking to solve problems creatively.
• Confident, professional communication with senior stakeholders.

Responsibilities

• Calendar and time management for the Vice President.
• Develop and maintain relationships across markets to progress office requirements.
• Communicate with senior internal and external stakeholders on behalf of the Vice President with discretion.
• Produce or source reports and required information.
• Provide concise updates on priorities with context and sentiment.
• Manage VP meetings: scheduling, papers, briefings, attendees.

Skills

Executive support

Programme / operations / events mgmt

Proactive issue handling

Critical thinking

Stakeholder management

Written communication

Discretion & integrity

Tools

PowerPoint

Excel

Outlook/Teams

Job description

Executive Assistant

Duration: 6 Month Contract

Location: Dunton, Essex

Position Description:

Key responsibilities:

• Calendar and time management
• Develop and maintain working relationships with the administrative and office community across markets, and utilise this network to progress the office s requirements efficiently.
• Communicate directly with senior internal and external stakeholders on the Vice Presidents behalf, applying discretion and maintaining confidentiality at all times.
• Information and reporting: Producing or sourcing reports and required
• Monitor activity relevant to the Vice Presidents priorities and provide concise, prioritised updates, incorporating an assessment of the organisational context and sentiment.
• Meeting and office administration: Manage the scheduling, preparation and follow-up of the Vice Presidents meetings, including agenda distribution, briefing papers, attendee preparation etc.
• Maintain document and records management for the office, including archiving, governance documentation and Business Control File inputs.
• Travel and supporting administration: Arrange and co-ordinate the Vice Presidents travel end to end, including itineraries, bookings, ground transportation and accommodation; manage disruption and changes as they arise.
• Administer associated expenses, purchase notes, presentation materials and documentation to an executive standard.
• Support the Vice Presidents personal logistics, including dual-location arrangements, and the administration of vehicle and driver provision.

Skills Required:

• Demonstrated experience at the centre of a demanding, senior-level operating environment.
• This may be evidenced through prior executive support to a senior principal, or through a minimum of three years managing complex, high-tempo programmes, operations or events on behalf of a senior leader or board.
• Evidence of acting on issues proactively, without prior instruction, with verifiable examples.
• Demonstrated critical thinking ability, to solve complex problems through creative solutions
• Confidence and composure when engaging with senior stakeholders, including the ability to decline or re-schedule requests while maintaining professional relationships.
• Strong written communication skills, including drafting correspondence on behalf of a senior leader; proficiency in PowerPoint, Excel and Outlook/Teams.
• A proven record of discretion and integrity in handling confidential information.

Excellent Opportunity with immediate starts available.