Executive Assistant

Red Anchor Recruitment Limited; City Of London; Hybrid; GBP 40,000 - 60,000; Full time

Benefits offered by this job

Twice yearly bonus

27 days holiday + 3 days over Xmas

Hybrid work: 3 days in office, 2 WFH

Annual dinners and trip

Welcoming and collaborative atmosphere

Job summary

Red Anchor Recruitment Limited, a boutique agency in the City, is seeking an Executive Assistant to support the Senior Leadership Team. You will manage day-to-day business activities, juggle competing priorities, and provide a seamless service across a globally reaching organisation.

The role requires discretion, initiative and ownership. Responsibilities include managing complex diaries, coordinating meetings and travel, preparing agendas and reports, maintaining CRM records, and supporting

Qualifications

• Proven experience supporting senior leaders in a fast-paced, confidential environment.
• Excellent written and verbal communication with strong document production and minute-taking.
• Highly organised with ability to balance detail and wider business needs.
• Confident with senior stakeholders, clients and candidates.

Responsibilities

• Manage complex diaries, inboxes and meetings, acting as gatekeeper.
• Coordinate meetings, feedback and follow-up with professional handling.
• Prepare agendas, briefing notes, presentations and reports to high standard.
• Organise meetings, events and travel, manage logistics and records.
• Act as trusted contact for internal/external stakeholders.
• Maintain CRM records, trackers and shared systems with current data.
• Provide general office support and day-to-day office management.
• Coordinate projects and ad hoc workstreams to completion.
• Anticipate needs and identify process improvements.
• Handle confidential information with discretion.

Skills

Diary management

Stakeholder management

Microsoft Office

CRM systems

Organisational skills

Tools

CRM software

Office 365

Job description

Executive Assistant

Boutique organisation based in the City currently has a new opening for an Executive Assistant to come on board and look after the Senior Leadership Team.

You will be responsibility for helping run the day to day business activities, managing competing priorities, keeping things moving and providing a seamless service within the company which has a global reach.

The role requires discretion, sound judgement, initiative and a practical willingness to take ownership wherever support is needed.

Role Responsibilities

• Manage complex diaries, inboxes, meetings and changing priorities, acting as an effective gatekeeper, resolving conflicts and planning ahead to ensure leadership time is used effectively and commitments are fully prepared.
• Coordinate meetings, feedback and follow-up, providing a responsive and professional experience throughout.
• Prepare agendas, briefing notes, presentations, reports, meeting papers and other business documentation to a high standard.
• Organise meetings, events and travel arrangements, manage logistics and maintain clear records of decisions and actions.
• Act as a trusted point of contact for internal and external stakeholders, handling enquiries appropriately and communicating on behalf of leadership when required.
• Maintain accurate CRM records, trackers, files and shared systems, ensuring information, deadlines and key dates remain current.
• Provide general office support and day-to-day office management, including meeting and greeting guests, preparing meeting spaces, liaising with suppliers, coordinating facilities and supplies, and supporting contracts, onboarding, expenses and invoices.
• Coordinate projects and ad hoc workstreams, monitor progress and follow actions through to completion.
• Anticipate needs, identify potential issues and improve processes to help the wider business operate efficiently.
• Handle confidential, commercially sensitive and personal information with complete discretion.

Skills and Experience:

• Proven experience supporting senior leaders in a fast-paced, confidential and client-focused environment.

• Highly organised, able to prioritise effectively and comfortable balancing detail with wider business needs.
• Excellent written and verbal communication, with strong document production, proofreading and minute-taking skills.
• Confident and professional with senior stakeholders, clients and candidates.
• Strong Microsoft Office capability and experience using CRM systems, shared workspaces and business databases.
• Proactive, adaptable and solutions-focused, with sound judgement and the confidence to work independently.
• Dependable and collaborative, with strong attention to detail, discretion and follow-through.

Rewards:

• Competitive salary with twice yearly bonus and all other benefits. Annual dinners and trip. 27 days holiday plus 3 days over Xmas. Hybrid working setup - three days in the office and two wfh. Welcoming and collaborative environment with no egos.

Red Anchor Recruitment is an equal opportunities agency.