Executive Assistant

Itchy Feet; Jersey Marine; On-site; GBP 28,000 - 42,000; Full time

Job summary

Itchy Feet in Jersey seeks a highly organised, proactive Executive Assistant to provide essential administrative support to senior leaders. This full-time, permanent role sits in Jersey and will coordinate diaries, travel, meetings and governance processes.

You will deputise for the Senior Executive Assistant, manage communications, organise travel and events, and act as a trusted point of contact with vendors and stakeholders while handling confidential information with discretion.

Qualifications

• Essential Qualifications: GCSEs or BTEC qualification.
• Skills: Excellent verbal and written communication skills.
• Strong organisational and time management abilities, with the capacity to manage multiple priorities.
• Ability to build and maintain effective relationships across all levels of the organisation.
• High levels of discretion, professionalism, and confidentiality.
• Knowledge: Excellent working knowledge of Microsoft Office applications.
• Experience: Previous experience in a Secretary, Personal Assistant, Executive Assistant, or similar administrative support role.
• Desirable Qualifications: Diploma, degree, or equivalent professional experience.
• Skills: Experience developing and improving administrative processes and filing systems.
• Knowledge: Comprehensive knowledge of travel booking and itinerary management.
• Experience: Experience supporting senior executives or operating at a Senior Executive Assistant level.

Responsibilities

• Provide administrative and organisational support to senior executives and leaders as directed.
• Deputise for the Senior Executive Assistant during periods of absence.
• Coordinate diaries, meetings, communications, and workflows to ensure efficient business operations.
• Arrange cost-effective travel and accommodation for executives and leaders.
• Support the preparation and distribution of Executive Committee and Sub-Committee meeting packs.
• Produce accurate meeting minutes and monitor the progress of agreed actions.
• Assist with the planning and coordination of internal and external meetings, events, and off-site activities.
• Manage office supplies, equipment, and operational processes to maintain an effective working environment.
• Act as a key contact for external vendors and stakeholders, building and maintaining positive relationships.
• Handle incoming enquiries, calls, emails, and requests in a timely and professional manner.
• Identify and elevate urgent issues or deviations from standard operating procedures where appropriate.
• Maintain strict confidentiality when dealing with sensitive information and documentation.
• Support continuous improvement activities and contribute to the overall efficiency of the business.
• Embrace and promote positive change, ensuring knowledge and information are effectively managed and shared.
• Comply with all data security, risk management, regulatory, and company policy requirements.

Skills

Communication

Organisation

Time management

Discretion

Stakeholder relations

MS Office

Education

GCSEs or BTEC

Diploma/degree desirable

Tools

Microsoft Office

Job description

Our client is seeking a highly organised, proactive, and professional Executive Assistant to provide essential administrative and organisational support to senior leaders and executives. This full-time, permanent position is based in Jersey, where you will play a key role in ensuring the smooth operation of the office. Responsibilities include coordinating executive activities, managing communications, organising travel and events, and supporting governance processes. This is an excellent opportunity for someone who thrives in a dynamic environment, enjoys building strong working relationships, and takes pride in delivering exceptional service with discretion and professionalism.

Job Duties:

• Provide administrative and organisational support to senior executives and leaders as directed.
• Deputise for the Senior Executive Assistant during periods of absence.
• Coordinate diaries, meetings, communications, and workflows to ensure efficient business operations.
• Arrange cost-effective travel and accommodation for executives and leaders.
• Support the preparation and distribution of Executive Committee and Sub-Committee meeting packs.
• Produce accurate meeting minutes and monitor the progress of agreed actions.
• Assist with the planning and coordination of internal and external meetings, events, and off-site activities.
• Manage office supplies, equipment, and operational processes to maintain an effective working environment.
• Act as a key contact for external vendors and stakeholders, building and maintaining positive relationships.
• Handle incoming enquiries, calls, emails, and requests in a timely and professional manner.
• Identify and elevate urgent issues or deviations from standard operating procedures where appropriate.
• Maintain strict confidentiality when dealing with sensitive information and documentation.
• Support continuous improvement activities and contribute to the overall efficiency of the business.
• Embrace and promote positive change, ensuring knowledge and information are effectively managed and shared.
• Comply with all data security, risk management, regulatory, and company policy requirements.

Job Requirements:

• Essential Qualifications: GCSEs or BTEC qualification.
• Skills: Excellent verbal and written communication skills.
• Strong organisational and time management abilities, with the capacity to manage multiple priorities.
• Ability to build and maintain effective relationships across all levels of the organisation.
• High levels of discretion, professionalism, and confidentiality.
• Strong attention to detail and accuracy.
• Flexible and collaborative approach to teamwork.
• Knowledge: Excellent working knowledge of Microsoft Office applications.
• Experience: Previous experience in a Secretary, Personal Assistant, Executive Assistant, or similar administrative support role.
• Desirable Qualifications: Diploma, degree, or equivalent professional experience.
• Skills: Experience developing and improving administrative processes and filing systems.
• Knowledge: Comprehensive knowledge of travel booking and itinerary management.
• Experience: Experience supporting senior executives or operating at a Senior Executive Assistant level.

What You'll Love:

Our client values a supportive working environment that fosters professional development and encourages collaborative teamwork. You will have the opportunity to enhance your skills and contribute to the efficiency of the organisation while enjoying a diverse range of responsibilities that keep each day engaging.