Executive Administrative Assistant, Global investment firm

Pertemps; Birmingham; On-site; GBP 40,000 - 60,000; Full time

Job summary

A respected investment firm in Birmingham is looking for an Administrative Assistant. This role involves supporting senior professionals with expenses, meeting coordination, and travel logistics. Ideal candidates have at least 1 year of experience in professional services or hospitality. The position is full-time, in-office, offering an hourly rate of £16 - £18, with potential for a permanent contract based on performance. Join a dynamic team and elevate your assistant career with us!

Qualifications

• Minimum of 1 year of experience as an Administrative Assistant, Team Assistant, or Coordinator.
• Experience in a fast-paced, professional environment.

Responsibilities

• Manage scheduling meetings across multiple time zones.
• Coordinate global travel and logistics.
• Prepare detailed itineraries and ensure day-to-day support.

Skills

Client-facing communication

Organizational skills

Team collaboration

Job description

Are you an AdministrativeAssistant seeking an opportunitytosharpen your coordination skills? Are you Executive hungry for more impact, exposure, and growth? Well, this is your opportunity to elevate your assistant career with one of the world’s most respected investment firms, right here in the heart of Birmingham's financial district.

We're looking for an AdministrativeAssistant /Team Assistant /Expense Assistant who’s ready to step into a dynamic, international environment supporting senior professionals with expenses, meeting coordination, international travel and much more. You will play a pivotal part in keeping their day-to-day running smoothly.

The firm are seeking candidates that have gained a minimumof 1 year of experience asAdministrative Assistant, Team Assistant or Coordinator within professional services, customer service, high-end hospitality or event logistics.

You will be client-facing in your communication, highly organised and apeople-orientated assistant that is seeking thenext big step in their career.

• Managing scheduling meetings across multiple time zones
• Coordinating global travel and logistics, including flights, accommodation, and visa arrangements
• Preparing detailed itineraries and ensuring smooth day-to-day team support
• Processing monthly expenses efficiently and accurately
• Collaborating closely with a team of assistants — covering, sharing knowledge, and keeping momentum
• Building strong working relationships across the firm, both locally and globally

• 1+ years’ experience in a Team Assistant, Administrative Assistant, or Coordinator role
• Experience working in a fast-paced, professional environment

12 - 18 month temping assignment; the initial offer will be 6 months, with the potential to become permanent based onperformance.

Full-time, 5 days a week in the office

Hourly rate of £16 - £18 inclusive of holiday

If you're looking for a platform to expand your assistant career in a collaborative, fast-paced international environment — apply today and step into your next big opportunity.