Executive Admin & Meetings Coordinator (Onsite)

Rullion; Brockworth; On-site; GBP 24,000 - 34,000; Full time

Job summary

Rullion is recruiting an Business Administration Assistant to provide efficient administrative and coordination support to a busy technical leadership team at Gloucester. You will assist with procurement, contractor onboarding, meetings, travel arrangements and information management.

The role requires strong organisation, proactive approach and the ability to manage multiple priorities while maintaining accuracy and excellent stakeholder relationships.

Qualifications

• Essential: GCSEs (or equivalent), including English and Mathematics.
• Desirable: A Business Administration qualification or equivalent experience.

Responsibilities

• Provide mailbox support for individual managers.
• Manage shared mailboxes and ensure queries are directed appropriately.
• Manage calendars and coordinate meetings for designated managers and their direct reports.
• Prepare meeting agendas, packs and action logs.
• Organise domestic and international travel and events.
• Work collaboratively with other administrators to manage workloads where required.
• Maintain SharePoint sites and intranet content.
• Update organisational charts and contact lists.
• Support document and records management processes.
• Provide day-to-day administrative and business support.
• Maintain trackers, reports and business records.
• Support procurement and contractor administration activities, where required.
• Assist with organisational learning processes and action management.
• Support compliance activities and assist colleagues with key business processes.

Skills

Organization

Time management

Communication

Stakeholder management

Problem solving

Discretion

Education

GCSEs English & Maths

Business Administration qualification

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

SharePoint

Teams

Job description

Rullion is recruiting an Business Administration Assistant to provide efficient administrative and coordination support to a busy technical leadership team at Gloucester. You will assist with procurement, contractor onboarding, meetings, travel arrangements and information management.

The role requires strong organisation, proactive approach and the ability to manage multiple priorities while maintaining accuracy and excellent stakeholder relationships.