Executive Admin & Meetings Coordinator

CAF (Construcciones y Auxiliar de Ferrocarriles); Newport; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Living Wage employer

Job summary

CAF Rolling Stock UK is seeking an organised and proactive Business Support Administrator to provide high-quality administrative support to the senior management team and wider business. This varied role includes diary management, meeting coordination, travel and accommodation bookings, communications support, visitor management, and event organisation.

You will work closely with colleagues across functions to ensure smooth governance, reporting, and efficient office operations, while

Qualifications

• NVQ Level 3 in Business Administration required.
• Strong Microsoft Office skills (Excel, Word, PowerPoint).
• Excellent organisational and administrative skills.
• Ability to prioritise multiple tasks in a fast-paced environment.
• Confident communicating with stakeholders at all levels.
• Experience preparing meeting packs, reports and minutes.
• Ability to work independently and manage confidential information professionally.
• Strong relationship-building and stakeholder management skills.

Responsibilities

• Provide administrative support to the management team and wider business.
• Coordinate meetings, governance activities, agendas, minutes, and action tracking.
• Manage diaries, meeting rooms, travel, accommodation, taxis, and visitor arrangements.
• Prepare reports, presentations, and briefing materials for senior management meetings.
• Support internal and external communications, including company briefings and events.
• Maintain the company travel system and associated administration.
• Host senior visitors and coordinate site visits.
• Support company events, engagement activities, and off-site meetings.

Skills

Organisational skills

Stakeholder management

Communication

Diary management

Education

NVQ Level 3 in Business Administration

Tools

Microsoft Office

Excel

Word

PowerPoint

Job description

CAF Rolling Stock UK is seeking an organised and proactive Business Support Administrator to provide high-quality administrative support to the senior management team and wider business. This varied role includes diary management, meeting coordination, travel and accommodation bookings, communications support, visitor management, and event organisation.

You will work closely with colleagues across functions to ensure smooth governance, reporting, and efficient office operations, while