Administration Co-ordinator

Confidential; Greater London; On-site; GBP 92,000 - 101,000; Full time

Job summary

Confidential in London or Gloucester is seeking an organised Administration Coordinator to provide essential administrative and coordination support to a professional team working in a secure government environment.

This role requires current DV clearance, sole British nationality, and five days per week onsite. It falls inside IR35 with a daily rate of 500–550 pounds.

Qualifications

• Strong organisational and time-management skills.
• Excellent written and verbal communication.
• Experience coordinating meetings, taking minutes and maintaining action logs.
• Ability to maintain documentation and accurate records.
• A proactive, reliable and collaborative approach.
• Professional manner working onsite with stakeholders.

Responsibilities

• Coordinate meetings, including scheduling, invitations, room bookings and agenda preparation.
• Attend meetings, produce accurate minutes and track actions through to completion.
• Maintain team documentation, records and shared information.
• Provide general administrative support and assist with day-to-day team coordination.
• Support the planning of stakeholder engagement activities.
• Communicate professionally with colleagues, client contacts and external stakeholders.
• Manage competing priorities, meet deadlines and keep the team informed of progress.

Skills

Organisational skills

Communication skills

Meeting coordination

Minute taking

Documentation management

Stakeholder coordination

Job description

Administration Coordinator

months +

+on site in London / Gloucester

+DV cleared - current active clearance is essential

+Sole British national

+Inside IR35

+ 500 - 550 a day

We are seeking an organised and proactive Administration Coordinator to provide essential administrative and coordination support to a professional team working in a secure government environment.

This role would suit someone with strong organisational skills, excellent communication abilities and experience coordinating meetings, maintaining documentation and supporting day-to-day team activities.

Key Responsibilities

• Coordinate meetings, including scheduling, invitations, room bookings and agenda preparation.
• Attend meetings, produce accurate minutes and track actions through to completion.
• Maintain team documentation, records and shared information.
• Provide general administrative support and assist with day-to-day team coordination.
• Support the planning of stakeholder engagement activities.
• Communicate professionally with colleagues, client contacts and external stakeholders.
• Manage competing priorities, meet deadlines and keep the team informed of progress.

Essential Skills and Experience

• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• Experience coordinating meetings, taking minutes and maintaining action logs.
• Ability to manage documentation and maintain accurate records.
• A proactive, reliable and collaborative approach.
• Professional manner and confidence working onsite with a range of stakeholders.

Security Requirements

• Current, active and transferable DV clearance is essential.
• Sole British nationality is required; dual nationality is not accepted.
• Must be able to work five days per week onsite in Gloucester or London.
• Candidates must meet the relevant national security vetting and clearance-transfer requirements.