Events & Hirings Coordinator

RGS Worcester; Worcester; On-site; GBP 15,000 - 21,000; Part time

Job summary

RGS Worcester is seeking a highly organised Estates team member to join as Events & Hirings Coordinator on a 25-hour week. The role emphasizes administrative excellence, IT proficiency (Outlook, Word, Excel) and accurate data entry with shared calendar management.

You will act as a professional point of contact for external clients, parents and internal teams, handling venue bookings via BookingsPlus and coordinating across departments in a fast-paced environment.

Qualifications

• Experience with event and hirings administration.
• Proficiency in Booking software (BookingsPlus) and MS Office.
• Strong communication and organisational skills.

Responsibilities

• Coordinate school events and hirings.
• Manage hirings inbox and respond to enquiries.
• Log bookings accurately and maintain calendars across departments.

Skills

Administrative skills

Data entry

Calendar management

MS Office

Outlook

Word

Excel

Customer service

Attention to detail

Fast learner

Tools

BookingsPlus

Job description

RGS Worcester is seeking a highly organised and reliable individual to join our team Estates team as Events & Hirings Coordinator for 25 hours per week. Our ideal candidate will: Possess high-level administrative and IT skills, demonstrating proficiency in Microsoft Office (Outlook, Word, Excel), data entry, and shared calendar management with high attention to detail. Be a fast learner, quick to pick up internal school procedures and venue booking software such as BookingsPlus.Action routine hirings efficiently, managing the hirings inbox to respond promptly to enquiries and logging bookings accurately- with an interest or understanding of sports being a helpful advantage. Deliver exceptional communication and customer service, acting as a responsive, professional point of contact for external clients, parents, and internal school teams. Work collaboratively across departments, prioritising competing tasks in a fast-paced environment while streamlining communication across events and hirings operations.

The RGS Worcester Family of Schools is committed to cultivating and preserving a culture of inclusion and connectedness. We are able to grow and learn better together with diverse staff. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression and talent that our staff invest in their work represents not only part of our culture, but our reputation and The RGS Worcester Family's achievements as well. In recruiting for staff, we welcome the unique contributions that you can bring in terms of your languages spoken, culture, ethnicity, gender, gender identity, transgender, age