Events and Hirings Coordinator

RGS Worcester; Worcester; Hybrid; GBP 15,000 - 19,000; Part time

Job summary

RGS Worcester is seeking an organized Events & Hirings Coordinator to join the Estates team. The role is 25 hours per week on a fixed-term contract for 12 months, with a focus on efficient venue bookings and responsive client service.

The successful candidate will have strong admin and IT skills, proficiency in MS Office, and experience with bookings systems such as BookingsPlus. They will support cross-department collaboration and maintain clear communication with staff and external contacts.

Qualifications

• Strong administrative and IT skills with high attention to detail.
• Proficiency in Microsoft Office and data entry.
• Experience managing bookings and shared calendars.

Responsibilities

• Manage and coordinate hirings and venue bookings for events.
• Respond promptly to enquiries and log bookings accurately.
• Communicate effectively with external clients, parents and internal teams.
• Collaborate across departments to streamline events and hirings processes.

Skills

Admin skills

MS Office

Calendar management

Data entry

Customer service

Tools

BookingsPlus

Job description

# Events and Hirings CoordinatorEmployer: RGS WorcesterLocation: Worcester, WorcestershireContract Type: Fixed term contractHours: Full TimeContract Length: 12 monthsSalary: TBCPosted: 8th October 2026Expires: 23rd October 2026 03:00 PMStart Date: As Soon As PossibleJob ID: 1578738* Share :* PrintRGS Worcester is seeking a highly organised and reliable individual to join our team Estates team as Events & Hirings Coordinator for 25 hours per week.Our ideal candidate will:* Possess high-level administrative and IT skills, demonstrating proficiency in Microsoft Office (Outlook, Word, Excel), data entry, and shared calendar management with high attention to detail.* Be a fast learner, quick to pick up internal school procedures and venue booking software such as BookingsPlus.* Action routine hirings efficiently, managing the hirings inbox to respond promptly to enquiries and logging bookings accurately- with an interest or understanding of sports being a helpful advantage.* Deliver exceptional communication and customer service, acting as a responsive, professional point of contact for external clients, parents, and internal school teams.* Work collaboratively across departments, prioritising competing tasks in a fast-paced environment while streamlining communication across events and hirings operations.Early application is encouraged; suitable candidates are likely to be invited to interview ahead of the closing date. Candidates will be reviewed against the person specification; please detail how you meet this in your supporting information.All candidates are required to apply via the eTeach online application form (no CVs will be accepted).The RGS Worcester Family of Schools is committed to cultivating and preserving a culture of inclusion and connectedness. We are able to grow and learn better together with diverse staff. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression and talent that our staff invest in their work represents not only part of our culture, but our reputation and The RGS Worcester Family's achievements as well. In recruiting for staff, we welcome the unique contributions that you can bring in terms of your languages spoken, culture, ethnicity, gender, gender identity, transgender, age, disability, sexual orientation, religion and beliefs. We also want you to achieve your absolute best during the recruitment process. Please let us know of any changes we can make at any point that will help support you in completing an application.Rehabilitation of offenders: This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. Which means that when applying for certain jobs and activities certain spent convictions and cautions are ‘protected’, so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Further information about filtering offences can be found in the DBS filtering guide.Candidates should be aware that if shortlisted, an online search will be conducted as an additional safeguarding check.The Governors of RGS Worcester are committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. Registered Charity No. 1120644