Events & Facilities Coordinator

Jll; City of Westminster; On-site; GBP 22,000 - 28,000; Full time

Job summary

JLL is seeking an Events Operational Assistant to support setup of meeting rooms and event spaces and to maintain the highest standards across facilities. You will work with the facilities manager and clients on ad hoc duties, manage inventory, coordinate catering and help with post-event cleanups to ensure seamless events.

The role emphasizes organisation, attention to detail, and a customer-focused hospitality mindset, with flexibility to assist at nearby sites as required.

Qualifications

• Customer service experience required
• Ability to lift, carry and manoeuvre furniture up to 50 lbs
• Highly organised with excellent time management

Responsibilities

• Set up meeting rooms and event spaces according to client requirements
• Maintain general upkeep and appearance of spaces to high standard
• Oversee pantry, social areas and storage spaces
• Manage inventory for snacks, crockery, equipment and tools
• Coordinate small events and post-event cleanup with janitorial support
• Facilitate food deliveries and assist catering services
• Provide operational support across facilities and at nearby sites as needed
• Follow SOPs and ensure proper handovers for duty coverage
• Support health and safety regulations and fire marshal duties (optional)
• Collaborate with team to deliver high standards of service

Skills

Organizational skills

Time management

Customer service

Initiative

Job description

JLL is seeking an Events Operational Assistant to support setup of meeting rooms and event spaces and to maintain the highest standards across facilities. You will work with the facilities manager and clients on ad hoc duties, manage inventory, coordinate catering and help with post-event cleanups to ensure seamless events.

The role emphasizes organisation, attention to detail, and a customer-focused hospitality mindset, with flexibility to assist at nearby sites as required.