Workplace Experience Coordinator

Jones Lang LaSalle Incorporated; Greater London; On-site; GBP 27,000 - 35,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a Workplace Experience Coordinator to provide essential facilities support and high‑quality event setup at its London HQ. You will help keep the building safe, well‑maintained and operational while delivering professional event services for client functions and internal meetings.

Responsibilities include coordinating event requests, space management, furniture moves, AV setup support, and post‑event breakdown.

Qualifications

• Previous experience in facilities support or workplace experience services preferred.
• Ability to lift and move furniture and equipment safely.
• Strong organisational skills with attention to detail.
• Excellent communication skills and customer service orientation.
• Ability to work independently and prioritise multiple tasks.
• Flexible approach to working hours to accommodate event schedules.
• Basic understanding of health and safety requirements.

Responsibilities

• Review event requests in advance and gather details (date, time, attendees, purpose).
• Assess impact on daily operations and priorities.
• Conduct space reviews for changes to setups morning and afternoon.
• Assist with furniture relocation, delivery, and simple assembly.
• Support event setup technologies including AV if provided.
• Coordinate post‑event breakdown and room reset; arrange additional staff if needed.
• Maintain tidy storerooms and inventory, report damaged items to MAC team.
• Report safety or maintenance issues via appropriate channels.

Skills

Lift safely & move furniture

Organisational skills

Excellent communication

Independent work

Flexible hours

Health & safety awareness

Interpersonal with VIPs/clients

Job description

Position Summary

The Workplace Experience Coordinator will provide essential facilities support and event setup services at London’s HQ site. This role ensures the building remains safe, well-maintained, and operationally efficient while delivering high-quality event support services for client functions and internal meetings.

Key Responsibilities

General Duties

• Receive and review the event requests in advance: Gather all event details from the event coordinator, including date, time, attendee numbers (internal/external), event purpose, VIPs, special requirements.
• Assess impact on daily operations: Consider priorities of all business operation.
• Conduct morning and afternoon space review for any changes to set‑ups.
• Complete general ad‑hoc tasks including furniture relocation, stationery delivery, confidential waste removal, contractor assistance and simple furniture assembly.
• Support any ad‑hoc furniture repairs.
• Support with inventories of stored furniture and event equipment; report damaged or broken items to the MAC team.
• Keep furniture stores, event storage areas, and Workplace Experience Coordinator's storeroom organised and tidy at all times.
• Perform regular floor inspections to identify maintenance needs or safety hazards reporting all issues via Corrigo.
• Report building deficiencies, equipment malfunctions, or safety concerns to management.

Safety and Security

• Follow all health, safety, and sanitation protocols.
• Properly handle, store, and dispose of cleaning chemicals according to safety guidelines.
• Maintain awareness of building security procedures.
• Report suspicious activity or safety violations immediately.
• Ensure exit routes and emergency equipment remain unobstructed.

Customer Service

• Interact professionally and courteously with tenants, visitors, and colleagues.
• Respond to requests and concerns in a timely, helpful manner.
• Maintain a professional appearance and demeanour at all times.

Event Support Services – Pre‑Event Setup

• Review event setup requirements with the event coordinator.
• Assess table and chair inventory on event levels; relocate additional furniture from other floors via stairs or goods lift as needed.
• Prepare event spaces and arrange furniture according to specifications.
• Support the set up required technology including AV equipment if provided by JLL.
• Ensure all catering set‑up is complete including appropriate tables.
• Review the event set‑up with the Event Coordinator to ensure quality control.

Event Support Services – Post‑Event Breakdown

• Clear and reset rooms as required.
• Coordinate additional support staff for large or multiple concurrent events (advance notice required).

Required Qualifications

• Previous experience in facilities support, Workplace Experience Coordinator services, or building maintenance preferred.
• Ability to lift and move furniture and equipment safely.
• Strong organisational skills with attention to detail.
• Excellent communication skills and customer service orientation.
• Ability to work independently and prioritise multiple tasks.
• Flexible approach to working hours to accommodate event schedules.
• Basic understanding of health and safety requirements.
• Strong interpersonal and communication skills with the ability to remain professional, warm, and welcoming when interacting with VIPs, clients, and visitors at all levels.

Physical Requirements

• Ability to walk building premises multiple times daily.
• Capability to lift and move furniture and equipment.
• Ability to climb stairs regularly.
• Manual dexterity for equipment setup and maintenance tasks.

Working Conditions

• Standard business hours with flexibility required for event support.
• Work performed in office building environment, including outdoor rooftop areas.
• May require occasional evening or weekend work for special events.

Location

On‑site – London, GBR

About JLL

We’re JLL—a leading professional services and investment management firm specializing in real estate.

We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions.

As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility.

That’s why we’re committed to our purpose to shape the future of real estate for a better world.

We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honoured to be recognised with awards for our success by organisations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued, and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences, and perspectives help us think bigger, spark innovation, and succeed together.

Equal Opportunity Employer

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.