Events Co-ordinator

Liberty Wines; Remote; GBP 28,000 - 32,000; Full time

Job summary

A prominent wine distributor is seeking an Events Co-ordinator to manage a variety of events, from large trade tastings to intimate dinners. The ideal candidate will have at least one year of event management experience and a background in the wine or hospitality industry. Responsibilities include overseeing project delivery, managing budgets, and liaising with stakeholders. The role offers a salary of £28,000 - £32,000 per annum and is remote with travel required.

Qualifications

• A minimum of one year's event management experience.
• Experience working in the wine/hospitality industry.
• Excellent project management and organisational skills.
• Strong communication skills with internal and external contacts.

Responsibilities

• Plan all portfolio tastings from start to finish.
• Oversee project management of category tastings.
• Manage travel and accommodation for attending producers.
• Coordinate winemaker events with customers and press.
• Manage budget and document departmental expenses.

Skills

Project management

Organisational skills

Communication skills

Excel

Wine knowledge

Job description

Liberty Wines is looking for an Events Co-ordinator to work within our small but dynamic events team. You would be responsible for organising a wide range of events from large trade tastings with 800 wines and 1,000 customers, through to small, intimate winemaker dinners for 10‑40 trade customers and press.

£28,000 - £32,000 per annum, depending on experience. Location: Remote with regular travel to warehouse, manufacturers, and customer meetings. Reports to: Business Operations Manager. Contract: Full‑time. Start Date: ASAP.

Responsibilities

• Work with the Events team to plan from start to finish all Liberty Wines' portfolio tastings, comprising two annual portfolio tastings in London and roadshow portfolio tastings in February and September across the UK and Ireland.
• Oversee project management and delivery of Liberty Wines' category tastings throughout the year (Burgundy, Australia, Piemonte / Tuscany).
• Manage travel and accommodation requirements for producers and colleagues attending tastings, where required.
• Work closely with the Portfolio team, and liaise directly with producers, to co‑ordinate winemaker events with Liberty Wines customers and press.
• Co‑ordinate Liberty Wines' presence at externally organised trade and consumer events.
• Undertake management of specific events, which includes, but is not limited to, the production of invitations, RSVPs, communication and liaison with producers, tasting list preparation, product ordering.
• Source and negotiate with venues, vendors and suppliers.
• Manage the budget assigned for each event, document departmental expenses and file invoices according to company best practice.
• Collect post‑event reviews and feedback from key stakeholders, such as Sales and Portfolio teams.
• Take ownership of tasks by working pro‑actively and prioritising effectively to meet deadlines.
• Act as an ambassador for the company when communicating with external stakeholders, such as customers, suppliers and producers.

Qualifications

• A minimum of one year's event management experience.
• Experience working in the wine / hospitality industry.
• Excellent project management and organisational skills.
• Able to work well under pressure and maintain a high level of attention to detail.
• Strong communication skills (with both internal and external contacts).
• Confident using Excel.
• If you have any wine knowledge that would be an added bonus!