European Conference Operations Associate

Presidents Summit; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

Presidents Summit is seeking an operations-focused professional to own the end-to-end delivery of 10 European private equity conferences per year, including venues, suppliers, and on-site teams in London. Join a fast-paced, entrepreneurial team and help shape the future of the industry by delivering flawless conference experiences.

You will work in-person at our London HQ, collaborate with senior leadership, and manage a 40-person volunteer team when needed.

Responsibilities

• Supplier Research and Management: Source, compare, and find the best suppliers for various event needs.
• Negotiate contracts and terms with suppliers to ensure cost-effectiveness and high-quality services.
• Maintain positive relationships with suppliers, addressing any issues or concerns.
• Budget review and management to ensure all changes are raised ahead of time.
• Event Planning: Planning sponsored VIP events, lunches, dinners, and after-hours activities.
• Coordinating with venue staff to ensure all logistical details are in place.
• Provide on-site support during events, ensuring everything runs smoothly.
• Internal Team Support: Keep track and condense internal team queries.
• Maintain inventory tracking and regularly update event inventory sheets.
• Quality check of design aspects such as banners, signage, brochures, and other promotional materials.
• On-site Volunteer organisation: Hire, train, and manage a 40-person organisation of volunteers.

Job description

Presidents Summit is seeking an operations-focused professional to own the end-to-end delivery of 10 European private equity conferences per year, including venues, suppliers, and on-site teams in London. Join a fast-paced, entrepreneurial team and help shape the future of the industry by delivering flawless conference experiences.

You will work in-person at our London HQ, collaborate with senior leadership, and manage a 40-person volunteer team when needed.