Estates & Sustainability Admin: Streamline Buildings & Energy

. East Midlands Ambulance Service NHS Trust; Bulwell; On-site; GBP 20,000 - 25,000; Full time

Job summary

The Estates and Sustainability Administrative Assistant role at East Midlands Ambulance Service NHS Trust supports day-to-day processes across two teams, including invoice processing, email management, agenda preparation and minute taking. Proficiency in Outlook, Excel and Word is essential to keep records accurate and up-to-date, enabling frontline teams to focus on patient care.

You will handle mail, record keeping, room bookings and collaboration across teams, contributing to safe, efficient

Qualifications

• Educated to GCSE level or equivalent in English and Maths grade C or above.
• Competent in Microsoft Office software.
• Experience in an administrative or secretarial role.
• Ability to accurately take notes in meetings.
• Good organisational skills and time management.

Responsibilities

• Supporting Estates and Sustainability with invoicing and inbox management.
• Prepare meeting agendas and take minutes, noting follow-up actions.
• Raise purchase orders and organise data for record-keeping.
• Deal with mail and room bookings, and maintain tracking records.

Skills

GCSE English

GCSE Maths

MS Office

Note taking

Organisational skills

Time management

Prioritisation

Education

GCSE level in English and Maths

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

The Estates and Sustainability Administrative Assistant role at East Midlands Ambulance Service NHS Trust supports day-to-day processes across two teams, including invoice processing, email management, agenda preparation and minute taking. Proficiency in Outlook, Excel and Word is essential to keep records accurate and up-to-date, enabling frontline teams to focus on patient care.

You will handle mail, record keeping, room bookings and collaboration across teams, contributing to safe, efficient