Estates & Sustainability Administrator

Estates & Sustainability Administrator; Nottingham; On-site; GBP 22,000 - 28,000; Full time

Job summary

East Midlands Ambulance Service NHS Trust is seeking an Administrative Assistant to join its busy admin team. You will support the Chief Executive and Executive Directors, manage the generic inbox, book travel, and help keep trackers up to date. The role offers formal training to develop your admin skills.

As the lead in the team for the generic inbox and correspondence tracking, you’ll ensure smooth operation, support travel bookings, and assist with meeting arrangements and daily admin tasks.

Qualifications

• GCSE English and Maths grade C or above.
• Competent in Microsoft Office software.
• Good command of written English.
• Experience in administrative or secretarial role.
• Ability to plan time and prioritise multiple tasks.

Responsibilities

• Reception cover for lunchtime and holidays at Headquarters.
• Answer and transfer calls; greet visitors and handle parcels.
• Answer emails in the general admin inbox and allocate actions.
• Process correspondence and logging through signature workflow.

Skills

Note taking

Organisational skills

Time management

Prioritisation

Education

GCSE English and Maths (Grade C or above)

Tools

Microsoft Office

Job description

Job summary

We are a busy admin team in the East Midlands Ambulance Service providing a comprehensive admin service to the Chief Executive and Executive Directors. We are looking for an enthusiastic person to join our admin team as an Administrative Assistant. You will be keen to learn and develop your admin skills to help provide support to our busy team managing the Executive Directors portfolios. Do you have an eye for detail? enjoy learning new processes? a team player and happy to help? Then this might be the role for you. In return you will have the opportunity to receive formal training and development to further enhance your skills and experience.

Main duties of the job

Provide support to the Reception team for lunchtime and holiday cover of the main Headquarters reception and switchboard. Answering and transferring calls and dealing with visitors, parcel deliveries etc.

Answering emails in the generic admin inbox and allocating emails for action to the correct person.

Receiving and logging and then processing correspondence through to signature following the team's established systems.

Using skills in Microsoft Outlook, Excel and Word. Also Microsoft Teams for arranging diary dates and meetings.

About us

We are a small but busy corporate admin team and need an Administrative Assistant to help keep us all on track! You will be the lead person managing our busy generic inbox and keeping our correspondence trackers up to date. You will be the important person booking travel requests on our travel system, this could be staff going to external meetings on the train or could be a group of our trainee front line staff going to a residency for a few days training.

Job description

Job responsibilities

Following established systems and processes and maintaining tracking spreadsheets for correspondence. Booking travel including rail and hotels. Dealing with incoming and outgoing mail. Reception duties to cover absence. Processing correspondence for signatures. Room bookings and setting up for meetings, including ordering lunch and refreshments.

Job Description attached with full details.

Person Specification

Essential

Essential

• Educated to GCSE level or equivalent in English and Maths grade C or above
• Competent in Microsoft Office software
• Good command of written English language
• Experience of working in an administrative or secretarial role
• Ability to accurately take notes in meetings
• Good organisational skills
• Ability to plan own time
• Ability to handle and prioritise multiple tasks

Desirable

• Computer / Keyboard skills
• Flexible, enthusiastic and positive attitude

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

East Midlands Ambulance Service NHS Trust

Address

Horizon Place

1 Mellors Way, Nottingham

Nottingham

NG8 6PY

United Kingdom

Employer's website

https://www.emas.nhs.uk/ (Opens in a new tab)