Estates & Sustainability Administrator

. East Midlands Ambulance Service NHS Trust; Bulwell; On-site; GBP 20,000 - 25,000; Full time

Job summary

The Estates and Sustainability Administrative Assistant role at East Midlands Ambulance Service NHS Trust supports day-to-day processes across two teams, including invoice processing, email management, agenda preparation and minute taking. Proficiency in Outlook, Excel and Word is essential to keep records accurate and up-to-date, enabling frontline teams to focus on patient care.

You will handle mail, record keeping, room bookings and collaboration across teams, contributing to safe, efficient

Qualifications

• Educated to GCSE level or equivalent in English and Maths grade C or above.
• Competent in Microsoft Office software.
• Experience in an administrative or secretarial role.
• Ability to accurately take notes in meetings.
• Good organisational skills and time management.

Responsibilities

• Supporting Estates and Sustainability with invoicing and inbox management.
• Prepare meeting agendas and take minutes, noting follow-up actions.
• Raise purchase orders and organise data for record-keeping.
• Deal with mail and room bookings, and maintain tracking records.

Skills

GCSE English

GCSE Maths

MS Office

Note taking

Organisational skills

Time management

Prioritisation

Education

GCSE level in English and Maths

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

Job summary The role is to assist with both Estates and Sustainability Administrative responsibilities. We are looking for an enthusiastic person to join our teams that has an eye for detail and enjoys learning new processes. The role is shared across two teams so there is great variety in topics covered, from Building Management to Energy Data.

Main duties of the job

The main duties of the role involve supporting both the Estates and the Sustainability team with day to day process such as invoice payment and email management of a shared inbox. Along with this, preparation of agendas for meetings and taking minutes of these meetings, recording discussion and any follow up actions. Raising purchase orders and organising data for record keeping to aid the Trust and helping with postal responsibilities. Using skills in Microsoft Outlook, Excel and Word will be vital throughout.

About us

We are two small teams with busy schedules and an Administrative Assistant will help us keep us going so we can develop and maintain the buildings and the services allowing our front‑line teams to be safe and secure when providing the excellent care to patients!

Job responsibilities

• Following established systems and processes and maintaining tracking spreadsheets for correspondence.
• Resolving minor access issues for staff across the Trust.
• Dealing with incoming and outgoing mail.
• Booking rooms for meetings and minuting these meetings.

Person Specification

Essential

• Educated to GCSE level or equivalent in English and Maths grade C or above
• Competent in Microsoft Office software
• Good command of written English language
• Experience of working in an administrative or secretarial role
• Ability to accurately take notes in meetings
• Good organisational skills
• Ability to plan own time
• Ability to handle and prioritise multiple tasks

Desirable

• Computer / Keyboard skills
• Flexible, enthusiastic and positive attitude

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer nameEast Midlands Ambulance Service NHS Trust

AddressHorizon Place 1 Mellors Way, Nottingham NottinghamNG8 6PY United Kingdom

Employer's website