Estates & Facilities Admin Specialist (NHS)

Southend University Hospital NHS Trust; Basildon; On-site; GBP 22,000 - 28,000; Full time

Job summary

Southend University Hospital NHS Trust is seeking an Estates & Facilities Administration Assistant to join the Estates Maintenance team. The role focuses on comprehensive administrative support, record keeping and coordinating meetings, ensuring information accuracy and compliance within a large NHS setting.

You will assist with purchase orders, invoices, and maintenance of reporting data, while providing occasional helpdesk coverage and logging maintenance requests.

Qualifications

• Strong organisational and administrative skills with attention to detail.
• Proven ability to manage diverse admin tasks in a busy environment.
• Discretion handling confidential information and data.

Responsibilities

• Organise meetings, prepare agendas and take minutes.
• Raise purchase orders and process invoices.
• Maintain records, filing systems and generate reports.
• Support health and safety compliance and training records.
• Provide cover for Estates Helpdesk and log maintenance requests in the CAFM system.
• Liaise with Estates Managers, contractors and other departments.

Skills

Administration

Communication

Record keeping

MS Office

Tools

CAFM system

Purchase ordering software

Job description

Southend University Hospital NHS Trust is seeking an Estates & Facilities Administration Assistant to join the Estates Maintenance team. The role focuses on comprehensive administrative support, record keeping and coordinating meetings, ensuring information accuracy and compliance within a large NHS setting.

You will assist with purchase orders, invoices, and maintenance of reporting data, while providing occasional helpdesk coverage and logging maintenance requests.