Executive Admin & Estates Coordinator

Estates & Sustainability Administrator; Nottingham; On-site; GBP 22,000 - 28,000; Full time

Job summary

East Midlands Ambulance Service NHS Trust is seeking an Administrative Assistant to join its busy admin team. You will support the Chief Executive and Executive Directors, manage the generic inbox, book travel, and help keep trackers up to date. The role offers formal training to develop your admin skills.

As the lead in the team for the generic inbox and correspondence tracking, you’ll ensure smooth operation, support travel bookings, and assist with meeting arrangements and daily admin tasks.

Qualifications

• GCSE English and Maths grade C or above.
• Competent in Microsoft Office software.
• Good command of written English.
• Experience in administrative or secretarial role.
• Ability to plan time and prioritise multiple tasks.

Responsibilities

• Reception cover for lunchtime and holidays at Headquarters.
• Answer and transfer calls; greet visitors and handle parcels.
• Answer emails in the general admin inbox and allocate actions.
• Process correspondence and logging through signature workflow.

Skills

Note taking

Organisational skills

Time management

Prioritisation

Education

GCSE English and Maths (Grade C or above)

Tools

Microsoft Office

Job description

East Midlands Ambulance Service NHS Trust is seeking an Administrative Assistant to join its busy admin team. You will support the Chief Executive and Executive Directors, manage the generic inbox, book travel, and help keep trackers up to date. The role offers formal training to develop your admin skills.

As the lead in the team for the generic inbox and correspondence tracking, you’ll ensure smooth operation, support travel bookings, and assist with meeting arrangements and daily admin tasks.