Executive Admin & Travel Specialist

EMAS Community Response Team; Bulwell; On-site; GBP 21,000 - 25,000; Full time

Job summary

East Midlands Ambulance Service NHS Trust is seeking an Administrative Assistant to support the Chief Executive and Executive Directors. You will help manage the Executive Directors' portfolios, handle the generic inbox, arrange travel, and maintain records with a focus on accuracy and timeliness.

You will join a busy admin team, receive formal training, and contribute to efficient office operations. Strong organisation and communication skills are essential for success.

Qualifications

• Educated to GCSE level or equivalent in English and Maths grade C or above.
• Competent in Microsoft Office software.
• Good command of written English language.
• Experience of working in an administrative or secretarial role.
• Ability to accurately take notes in meetings.
• Good organisational skills.
• Ability to plan own time.
• Ability to handle and prioritise multiple tasks.
• Flexible, enthusiastic and positive attitude.

Responsibilities

• Provide support to the Reception team for lunchtime and holiday cover of the main Headquarters reception and switchboard.
• Answering emails in the generic admin inbox and allocating emails for action to the correct person.
• Receiving and logging and then processing correspondence through to signature following the team's established systems.
• Using skills in Microsoft Outlook, Excel and Word. Also Microsoft Teams for arranging diary dates and meetings.
• Follow established systems and processes and maintain tracking spreadsheets for correspondence.
• Booking travel including rail and hotels.
• Dealing with incoming and outgoing mail.
• Reception duties to cover absence.
• Processing correspondence for signatures.
• Room bookings and setting up for meetings, including ordering lunch and refreshments.

Skills

Attention to detail

Team player

Good written English

Organisational skills

Education

GCSE English & Maths

Tools

Microsoft Office

Outlook

Excel

Word

Teams

Job description

East Midlands Ambulance Service NHS Trust is seeking an Administrative Assistant to support the Chief Executive and Executive Directors. You will help manage the Executive Directors' portfolios, handle the generic inbox, arrange travel, and maintain records with a focus on accuracy and timeliness.

You will join a busy admin team, receive formal training, and contribute to efficient office operations. Strong organisation and communication skills are essential for success.