Fleet & Operations Administrator

. East Midlands Ambulance Service NHS Trust; Annesley; On-site; GBP 21,000 - 32,000; Full time

Benefits offered by this job

NHS Pension Scheme

Cycle to work

27–33 days holiday entitlement

Flexible working patterns

Job summary

East Midlands Ambulance Service NHS Trust is seeking an organised Operational Support Administrator to join the Operational Support Team. You will support fleet administration, maintain records and documents, process invoices and system transactions, and liaise with Finance, suppliers and stakeholders to ensure efficient operations.

The role requires attention to detail, strong organisational skills, and the ability to prioritise competing tasks while delivering high standards of customer

Responsibilities

• The Operational Support Administrator will provide effective and efficient administrative support to the Operational Support Team in line with Trust policies and procedures.
• Responsibilities will include maintaining accurate fleet and vehicle records, processing invoices and financial documentation, administering sales orders and job cards through fleet management systems, and ensuring all information is recorded and maintained to a high standard.
• The post holder will maintain statutory vehicle records, support service level agreement administration, manage vehicle taxation records and administer the Trust's fuel card system.
• They will liaise with Finance colleagues, suppliers and operational teams to resolve queries promptly and ensure accurate financial processing.
• The successful candidate will act as the first point of contact for the department, providing a professional service when handling telephone calls, visitors and correspondence.
• They will prepare meeting minutes, produce and distribute routine and ad hoc reports, and support the gathering and collation of information for audits and performance monitoring activities.
• Candidates should have significant administrative experience, strong IT skills, excellent organisational abilities and the confidence to work both independently and as part of a team.
• The ability to prioritise workload, meet deadlines, communicate effectively and maintain a high level of accuracy is essential.
• Experience of working within a fleet, transport, automotive or similarly regulated environment would be advantageous.

Job description

East Midlands Ambulance Service NHS Trust is seeking an organised Operational Support Administrator to join the Operational Support Team. You will support fleet administration, maintain records and documents, process invoices and system transactions, and liaise with Finance, suppliers and stakeholders to ensure efficient operations.

The role requires attention to detail, strong organisational skills, and the ability to prioritise competing tasks while delivering high standards of customer