Estates Coordinator

Kentucky Fried Chicken (KFC); Greater London; On-site; GBP 45,000; Full time

Job summary

A leading food corporation in Greater London is seeking an Estates Coordinator to manage property documentation and ensure compliance within a 6-month fixed term contract. The ideal candidate will have experience in property administration, strong organizational skills, and excellent communication abilities. This role involves financial reporting support, stakeholder coordination, and contributing to a collaborative team culture.

Benefits

Private medical insurance

Income protection

Pension contributions

Qualifications

• Experience in property or estates administration within hospitality or retail.
• Exceptional attention to detail and organizational skills.
• Ability to manage multiple deadlines and workstreams.

Responsibilities

• Manage documentation for estates-related contracts and legal documents.
• Assist with reports and budget tracking for property expenditure.
• Coordinate between internal teams and external partners.

Skills

Property administration experience

Understanding of lease documentation

Attention to detail

Organizational skills

Written and verbal communication

Proficient in Microsoft Office

Team player

Tools

Property management software

Job description

Job Overview

Following the company's restructuring and transition to a more sustainable 64-restaurant estate post pre-pack administration, the Estates function is focused on consolidating and optimising property management across the portfolio. The Estates Coordinator will play a key supporting role to the Head of Estates, particularly in managing and coordinating the extensive documentation required for lease assignments, licence transfers, and property-related legal processes. The role will ensure that all property records, legal documentation, and landlord correspondence are accurate, up to date, and compliant with business and regulatory standards., Lease Administration

Responsibilities

Documentation & Compliance

• Manage document control for all estates-related contracts, correspondence, and legal documents.
• Ensure all property files (both digital and physical) are consistently maintained and meet audit and compliance standards.
• Track and file key legal documents (licences, deeds, rent deposit agreements, insurance certificates, etc.).

Financial & Reporting Support

• Assist with the preparation of reports and trackers for lease costs, service charges, and rates payments.
• Work with the Finance team to verify landlord invoices and ensure timely approval and payment.
• Support the Head of Estates in forecasting and budget tracking for property-related expenditure.

Stakeholder Coordination

• Act as a central point of contact between internal stakeholders (Finance, Legal, Operations) and external partners (landlords, managing agents, solicitors).
• Manage general estates-related correspondence and queries promptly and professionally.
• Support internal communications regarding estate changes, closures, or new site updates.

People & Culture

• Champion the company's collaborative and pragmatic culture during this period of transformation.
• Contribute to a supportive, agile, and solutions-focused Estates team, with a proactive approach to problem-solving and process improvement.

Qualifications

• Experience in property or estates administration, preferably within a multi-site hospitality or retail environment.
• Strong understanding of lease documentation and property legal processes.
• Exceptional attention to detail and organisational skills.
• Ability to manage multiple workstreams and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office (particularly Excel and Word); experience with property management software advantageous.
• Collaborative team player with a flexible, can-do attitude.

Salary & Benefits

• Salary: Circa £45,000 per annum pro rata to 3 days per week
• This is a fixed term contract for a 6-month period 3 days per week
• Private medical insurance & Income Protection
• Pension contributions & salary sacrifice scheme
• Opportunity to play a key role in rebuilding and shaping the future estate of Pizza Hut Restaurants UK