Estates Compliance Administrator

NHS; Southampton; On-site; GBP 24,000 - 27,000; Full time

Job summary

A healthcare organization in Southampton is recruiting for an Estates Compliance Administrator to support compliance and business administration for Estates. Responsibilities include providing secretarial support, maintaining records, and liaising with departments. Ideal candidates will have strong administrative skills, relevant qualifications like GCSEs in English and Maths, and experience in a similar role within the NHS. The position offers a full-time salary range of £24,937 to £26,598 annually.

Qualifications

• Experience of administrative work.
• Knowledge of maintaining filing systems and collating information.
• Ability to work without direct supervision.

Responsibilities

• Provide secretarial support to the Estates and Facilities safety group.
• Provide administration support as directed by the Estates Compliance Coordinator.
• Organise diary management for safety and operational groups.

Skills

IT skills

Administrative skills

Secretarial skills

Communication skills

Education

GCSE English and Maths level 4 or C or above

Business and Admin NVQ Level 3 or equivalent experience

Job description

Go back Hampshire and Isle of Wight Healthcare NHS Foundation Trust

Estates Compliance Administrator

The closing date is 04 January 2026

We are recruiting for a Compliance Administrator to join our team.

You will support the Estates Compliance Coordinator to provide a competent and reliable compliance and business administration and secretarial service for Estates.

Support the data entry to the quality assurance software systems, generate compliance assurance reports and support the reporting for the compliance framework and the associated safety meetings. Other duties will include arranging meetings, liaising with other departments, maintaining records, data entry, filing. Deliver quality and highly organised functions to support the team. With meticulous attention to detail, and the ability to work unsupervised and using own initiative, liaise at all levels of our organisation and with external stakeholders and patients, carers and families and provide excellent customer service for those the team supports.

Main duties of the job

• Provide secretarial support to the Estates and Facilities safety group
• Provide administration support as directed by the Estates Compliance Coordinator
• Attend and participate in team and other meetings
• Arrange meetings, take minutes and distribute agendas and reports prior to safety and operational meetings
• Collate weekly and monthly reports as and when directed by the Estates Compliance Coordinator, ensuring system across the team includes electronic filing, diary management, and computerised databases with relevant levels of access or restrictions
• Populate and update systems and databases required for service delivery, reporting any issues to the Estates Compliance Coordinator
• Able to deal with barriers to understanding
• Provide and receive complex information, exchange information, and communicate complicated information to staff from other departments and external contacts
• Deal with complex information in an appropriate manner that meets the Trust’s requirements
• Coordinate regular and establish meetings, providing effective administration including booking venues and notifying members, along with appropriate dissemination of all relevant documentation
• Organise diary management for the safety and operational groups
• Keep action trackers and training information up to date
• Maintain a flexible attitude to duties

About us

Hampshire and Isle of Wight Healthcare NHS Foundation Trust provides joined-up mental and physical healthcare for around two million people across our communities. With over 13,000 staff working in the community and local hospitals, we deliver care at every stage of life, helping people live their best and healthiest lives.

Our mental health services include community-based support and early intervention in psychosis (EIP) for both adults and young people, alongside a network of specialist inpatient wards covering forensic, learning disability, eating disorder and older person’s care.

We deliver extensive physical health services too, from urgent community response teams helping frail and older patients remain safely at home, to hospitals at home teams providing acute-level care in familiar surroundings. Our neurological services offer rehabilitation and treatment for conditions including Multiple Sclerosis, Parkinson’s Disease, Motor Neurone Disease, Head Injury, Cerebral Palsy and Stroke. Across Hampshire, our community hospitals provide inpatient rehabilitation as a step down from acute care, and our dedicated teams also staff Treetops Sexual Assault Referral Centre in Portsmouth, offering expert, compassionate support.

Everything we do is underpinned by our CARE values of compassion, accountability, respect and excellence.

Job responsibilities

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone — if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team — detailed in the advert. The Trust will seek to resolve this issue wherever possible.

We are happy to talk Flexible Working — all requests for flexible working options can be discussed as part of the interview process.

Person Specification

Qualifications

• GCSE English and Maths level 4 or C or above, or a good standard of general education
• IT skills and knowledge
• Business and Admin NVQ Level 3 or equivalent experience
• Experience of administrative work
• Knowledge of maintaining filing systems and collating information
• Experience of working in a constantly changing environment without direct supervision
• RSA 3 Typing or Equivalent experience
• Experience of working within the NHS
• Experience of working within an Estates and Facilities Department.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Hampshire and Isle of Wight Healthcare NHS Foundation Trust

£24,937 to £26,598 a year based on full time hours