Engineering Admin Clerk

Stagecoach Group Limited; Ashford; On-site; GBP 17,000 - 24,000; Part time

Job summary

Stagecoach Group Limited is seeking an organised Engineering Administrator to support our busy Engineering Department at Ashford Depot. This part-time, permanent role involves managing maintenance records, compliance documents and servicing schedules while liaising with engineers and drivers.

The ideal candidate will have strong admin experience, excellent organisation, and proficiency in Excel, Word and Outlook.

Qualifications

• Experience in administration, preferably in engineering, maintenance or transport.
• Excellent organisation and time management with high attention to detail.
• Strong communication and interpersonal skills for liaising with teams.
• Proficient with Microsoft Office apps, especially Excel, Word and Outlook.
• Ability to work independently and as part of a team.
• Experience with maintenance management systems is advantageous but not required.

Responsibilities

• Provide administrative support to Engineering Management.
• Maintain accurate maintenance and vehicle records in company systems.
• Process defect reports and engineering paperwork.
• Manage engineering compliance records and statutory docs.
• Coordinate servicing schedules and monitor deadlines.
• Produce reports and performance data as required.
• Liaise with engineers, drivers and management teams.
• File, archive and maintain engineering documentation.
• Support audits and compliance activities.

Skills

Administrative experience

Organisational skills

Time management

Attention to detail

Teamwork

Communication skills

Maintenance management systems (nice‑2

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Salary

Admin Clerk Role

Engineering Administrator

Location: Ashford Depot
Department: Engineering
Contract: Part Time (20hours) , Permanent
Salary: £14.76 per hour

Join Our Engineering Team

Stagecoach is one of the UK’s leading public transport providers, operating a modern fleet of buses and coaches across the country. We are currently seeking an organised and proactive Engineering Administrator to support our busy Engineering Department and help ensure the efficient operation of our maintenance activities.

This is an excellent opportunity for an individual with strong administrative skills who enjoys working in a fast-paced environment and wants to contribute to keeping our fleet safe, reliable, and available for service.

Key Responsibilities

• Provide administrative support to the Engineering Management Team.
• Maintain accurate maintenance and vehicle records in company systems.
• Process defect reports, repair documentation, and engineering paperwork.
• Manage engineering compliance records and statutory documentation.
• Coordinate servicing schedules and monitor maintenance deadlines.
• Produce reports and performance data as required.
• Liaise with engineers, drivers, and management teams.
• File, archive, and maintain engineering documentation in line with company procedures.
• Support audits and compliance activities.

What We’re Looking For

• Previous administrative experience, preferably within an engineering, maintenance, or transport environment.
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Good working knowledge of Microsoft Office applications, particularly Excel, Word, and Outlook.
• Ability to work independently and as part of a team.
• Strong communication and interpersonal skills.
• Experience with maintenance management systems would be advantageous but is not essential.

What We Offer

• Competitive salary.
• Generous holiday entitlement.
• Company pension scheme.
• Free or discounted Stagecoach bus travel.
• Career development and training opportunities.
• A supportive and inclusive working environment.

Stagecoach is an equal opportunities employer and welcomes applications from all suitably qualified candidates.

Stagecoach is proudly an inclusive employer, striving for a culture where everyone can be themselves and where all the differences people bring are truly appreciated. We welcome applications from all, irrespective of gender, ethnicity, race, religion, beliefs, disability, neurodiversity, sexual orientation, or age.

Location:

Stagecoach Ashford Depot Cobs Wood Industrial Estate, Ashford Kent TN23 1EL