EHCP Coordinator: Multi-Site Student Support Lead

Aspire People Limited; England; On-site; GBP 27,000 - 36,000; Part time

Benefits offered by this job

Local Government Pension Scheme

Employee assistance programme

Subsidised eye tests

Free on-site parking

Staff development funding

Job summary

Aspire People Limited is seeking an EHCP Coordinator to support students with Education, Health and Care Plans across two sites. This term-time role (minimum 30 hours/week over 39 weeks) leads the EHCP Annual Review process and ensures bespoke support is in place from start to finish.

You will liaise with students, parents and staff, maintain accurate records in MIS systems such as ProSolutions and Pro-Monitor, and coordinate transitions and proactive safeguarding across the learning provision.

Qualifications

• Proven experience working within SEND/EHCP processes, ideally within a post-16, Further Education, or similar setting.
• Strong organisational and time-management skills to manage a demanding caseload across multiple sites against statutory deadlines.
• Excellent written and verbal communication skills, with confidence liaising across a wide range of stakeholders - parents, external agencies, and multi-disciplinary professional teams.
• A sound understanding of safeguarding principles and their application to vulnerable groups.
• A collaborative, proactive approach and genuine commitment to improving outcomes for young people with additional needs.
• A willingness and ability to travel between sites as required.

Responsibilities

• Coordinate and chair the EHCP Annual Review process for an assigned caseload, ensuring all statutory deadlines, legal frameworks, and quality standards are consistently met
• Gather input from students, parents, and staff ahead of reviews, and complete post-review documentation within required timeframes
• Ensure appropriate, individual support plans are established for EHCP students within 6 weeks of starting their programme
• Liaise closely with external professionals - including speech and language therapists, occupational therapists, and physiotherapists - as well as Local Authorities and Statutory Assessment Teams
• Work with curriculum, careers, admissions, and student services teams across both sites to ensure a joined-up approach to student support
• Support students transitioning into or within the organisation, including attending school annual reviews, transition meetings, and welcome/enrolment events
• Maintain accurate, up-to-date records across MIS platforms (e.g. ProSolutions, Pro-Monitor) and contribute to funding requests and Local Authority returns, including top-up funding applications
• Provide cover for colleagues chairing annual reviews when needed, and support wider team training and development

Skills

SEND/EHCP processes

Organisational skills

Time management

Communication skills

Safeguarding principles

Collaborative working

Travel between sites

Tools

ProSolutions

Pro-Monitor

Job description

Aspire People Limited is seeking an EHCP Coordinator to support students with Education, Health and Care Plans across two sites. This term-time role (minimum 30 hours/week over 39 weeks) leads the EHCP Annual Review process and ensures bespoke support is in place from start to finish.

You will liaise with students, parents and staff, maintain accurate records in MIS systems such as ProSolutions and Pro-Monitor, and coordinate transitions and proactive safeguarding across the learning provision.